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File #: 21-1864    Version: 1
Type: Agenda Item Status: Approved
File created: 11/16/2021 In control: Board of Supervisors
On agenda: 2/22/2022 Final action: 2/22/2022
Title: Planning and Building Department recommending the Board consider the following: 1) In accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code, Contracting Out, find that the ongoing services for maintenance and operation of the County’s TRAKiT software program for electronic permitting requires specialty skills and knowledge of proprietary software; and 2) Retroactively approve and authorize the Chair to sign Agreement 6224 with CentralSquare Technologies for the provision of maintenance and operations services for TRAKiT, with a not-to-exceed amount of $576,779.76, and a term of five (5) years effective January 3, 2022 and continuing through January 2, 2027. FUNDING: General Fund / Permit Fees.
Attachments: 1. A - Approved Contract Routing Sheet, 2. B - CentralSquare Agreement 6224 - PE, 3. Executed CentralSquare Agreement 6224 - PE
Related files: 21-1842, 16-0142
Title
Planning and Building Department recommending the Board consider the following:
1) In accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code, Contracting Out, find that the ongoing services for maintenance and operation of the County’s TRAKiT software program for electronic permitting requires specialty skills and knowledge of proprietary software; and
2) Retroactively approve and authorize the Chair to sign Agreement 6224 with CentralSquare Technologies for the provision of maintenance and operations services for TRAKiT, with a not-to-exceed amount of $576,779.76, and a term of five (5) years effective January 3, 2022 and continuing through January 2, 2027.

FUNDING: General Fund / Permit Fees.
Body
DISCUSSION / BACKGROUND
On February 23, 2016 (File No. 16-0142, V1, Item No. 41), the Board awarded Request for Proposal 16-208-019 for the provision of planning, permitting, and parcel management software to SunGard Public Sector, Inc. (SunGard) and authorized the Community Development Agency to negotiate an agreement for the implementation and maintenance of the TRAKiT software program (TRAKiT). TRAKiT allows for the processing and issuance of online building permits, the utilization of electronic field devices by inspectors, electronic submittal of records, plan checking, and processing of building and civil improvement plans. Following negotiations with SunGard, the Board approved Agreement 472-S1611 on January 3, 2017 (File No. 16-0142, V2, Item No. 28) for the installation, integration, training, and maintenance of TRAKiT.

On June 6, 2017 (Item No. 16-0142, V3, Item No. 59), the Board approved Amendment I to Agreement 472-S1611, which assigned and delegated the Agreement to Superion, LLC following their acquisition of SunGard, with no changes to the scope, rates, not-to-exceed amount, or term of the Agreement.

On September 25, 2020, the Planning and Building Department (Department) and Information Technologies executed Amendment II ...

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