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File #: 22-0304    Version: 1
Type: Agenda Item Status: Approved
File created: 2/8/2022 In control: Board of Supervisors
On agenda: 3/15/2022 Final action: 3/15/2022
Title: Chief Administrative Office, Parks Division, recommending the Board: 1) Make findings in accordance with County Ordinance Section 3.13.030 Contracting Out, that the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff to provide helicopter services on the Rubicon Trail for maintenance specific activities; 2) Approve and authorize the Chair to sign Agreement for Services 6255 with Siller Helicopters, Inc. to provide helicopter services, materials, equipment, pilots, and ground crew to conduct maintenance activities on the Rubicon Trail, for a seven (7) month term beginning April 1, 2022, for a total not to exceed amount of $400,000; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 6255, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: California State...
Attachments: 1. A- 6255 Siller Helicopters, Inc Signed by Vendor, 2. B- 6255 CRS CoCo Signed, 3. Executed Siller Helicopter Agreement 6255
Related files: 21-1731, 20-0920, 20-0215, 17-1111, 15-1342
Title
Chief Administrative Office, Parks Division, recommending the Board:
1) Make findings in accordance with County Ordinance Section 3.13.030 Contracting Out, that the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff to provide helicopter services on the Rubicon Trail for maintenance specific activities;
2) Approve and authorize the Chair to sign Agreement for Services 6255 with Siller Helicopters, Inc. to provide helicopter services, materials, equipment, pilots, and ground crew to conduct maintenance activities on the Rubicon Trail, for a seven (7) month term beginning April 1, 2022, for a total not to exceed amount of $400,000; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 6255, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.

FUNDING: California State Parks Off-Highway Vehicle Division Grant Funds.
Body
DISCUSSION / BACKGROUND
Each year, the County Parks Division completes an assessment of the Rubicon Trail to determine which routine maintenance projects will be performed during the next peak season (usually May-October). Last year, several areas were identified that require large amounts of rock to be transported to different areas of the trail. Due to the remote location of the trail, the rugged terrain, and the large quantities of the material needed to complete the maintenance, the services of a helicopter with rock buckets to move the material is necessary. Staff has determined that it is most cost-effective and efficient to contract for helicopter services to transport the materials to the locations where rock is needed. The County has contracted out this service in the past.

The Parks Division applied for and received a grant through the State Parks Off-Highway Motor Vehicle Division to fund this maintenance acti...

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