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Department of Transportation recommending the Board consider the following pertaining to the Oflyng Water Quality Project, Capital Improvement Program project number 36107016, Contract 3692:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids with an estimated construction phase total cost of $875,000.
FUNDING: United States Forest Service (76% - Federal), State Water Resource Control Board (7% - State), and Tahoe Regional Planning Agency (17% - Local).
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DISCUSSION / BACKGROUND
The Oflyng Water Quality Project (Project) site is within an existing residential development located in the unincorporated area of South Lake Tahoe, east of U.S. Highway 50/State Route 89, north of Pioneer Trail, west of Elks Club Drive, and south of Skyline Drive. The Project is part of an ongoing effort to retrofit County rights-of-way within the Lake Tahoe Basin with drainage improvements that will reduce the amount of sediment that reaches Lake Tahoe. The Project is in the Capital Improvement Program, project number 36107016. The Project will help to meet goals identified in the El Dorado County Stormwater Resource Plan and the Lake Tahoe Environmental Improvement Program.
A Mitigated Negative Declaration for the Project was adopted by the Board on February 26, 2019 (Legistar 18-1761, Item 18), in accordance with the California Environmental Quality Act.
Upon Board approval of Transportation’s recommendation for this agenda item, Transportation will proceed with the bid process and return to the Board for consideration to award the construction contract, pursuant to Transportation’s recommendation. Transportation anticipates scheduling the construction contract award for the May 10, 2022 Board meeting.
ALTERNATIVES
1) The Board could choose to not approve the Contract Documents and Plans or authorize advertisement for construction bids. Transportation will make any changes requested by the Board and return at a later date.
2) The Board could also choose to cancel the Project. Transportation would be required to return all United States Forest Service (USFS) grant funds spent to date.
PRIOR BOARD ACTION
See Discussion/Background section above.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel has reviewed and approved the Contract Documents.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no Net County Cost associated with this item. The Board will not obligate the County with the current requested action. The obligation will result from the subsequent action of awarding the bid. The total estimated cost for the Project’s construction phase is $875,000, which includes construction items of work, construction management, inspection, materials testing, supplemental costs, and contingencies.
The estimated construction cost is included in the Project budget, which is funded by USFS and Tahoe Regional Planning Agency (TRPA) mitigation funds.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair's signature on the Construction Plan cover sheet for the Project.
2) The Clerk of the Board will forward the original signed Construction Plan cover sheet to John Kahling, Transportation, Headington Engineering.
TRANSPORTATION FOLLOW UP ACTIONS
Transportation will advertise the Project for bid proposals and return to the Board with recommendations for award at a later date.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation