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File #: 22-0716    Version: 1
Type: Agenda Item Status: Approved
File created: 4/12/2022 In control: Board of Supervisors
On agenda: 5/10/2022 Final action: 5/10/2022
Title: Chief Administrative Office, Facilities Division, recommending the Board authorize the following: 1) Fixed Asset addition of one (1) Caterpillar XQ125 110kW Diesel Powered Mobile Generator Set for the Chief Administrative Office, Facilities Division to the Fiscal Year (FY) 2021-22 Budget; 2) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, exemptions from competitive process, Section D; 3) Authorize the Purchasing Agent to utilize Sourcewell competitively bid contract 120617-CAT for the acquisition of one (1) Caterpillar XQ125 Mobile Diesel Powered Generator Set for use as a backup power source at the Psychiatric Health Facility (PHF) located at 935A Spring Street and Senior Center located at 937 Spring Street in Placerville; and 4) Authorize the Purchasing Agent to issue a purchase order in the amount of $93,204 plus applicable taxes and fees for the purchase of one (1) Caterpillar XQ125 Mobile Diesel Powered Generator Set for use as a backup power sou...
Attachments: 1. A - Sourcewell contract and County Counsel Approval (3), 2. B - Contract Quote, 3. C - CMA

Title

Chief Administrative Office, Facilities Division, recommending the Board authorize the following:

1) Fixed Asset addition of one (1) Caterpillar XQ125 110kW Diesel Powered Mobile Generator Set for the Chief Administrative Office, Facilities Division to the Fiscal Year (FY) 2021-22 Budget;

2) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, exemptions from competitive process, Section D;

3) Authorize the Purchasing Agent to utilize Sourcewell competitively bid contract 120617-CAT for the acquisition of one (1) Caterpillar XQ125 Mobile Diesel Powered Generator Set for use as a backup power source at the Psychiatric Health Facility (PHF) located at 935A Spring Street and Senior Center located at 937 Spring Street in Placerville; and

4) Authorize the Purchasing Agent to issue a purchase order in the amount of $93,204 plus applicable taxes and fees for the purchase of one (1) Caterpillar XQ125 Mobile Diesel Powered Generator Set for use as a backup power source.

 

FUNDING:  Accumulated Capital Outlay Fund.

Body

DISCUSSION / BACKGROUND

The PG&E Public Safety Power Shutoff events (PSPS) have emphasized the need for the County to install generators at many of its locations.  Several critical locations have been addressed but County owned locations on Spring Street lack adequate emergency back-up power. 

A mobile generator is needed to serve both the Psychiatric Health Facility (PHF) located at 935A Spring Street and Senior Center located at 937 Spring Street in Placerville.  Placing a generator that can serve both locations will allow essential services to remain unaffected by any power outages. 

Normally generators are a permanent fixture to the building and add value which is why they are typically categorized as a fixed asset/building improvement.  However, because this generator is mobile, the generator will actually be a "fixed asset/piece of equipment" and therefore must be approved by the Board as a specific fixed asset for purchase in FY 2021-22.

ALTERNATIVES

If the Board does not approve the agenda item, the Facilities Division will not be able to purchase the generator and the PHF and Senior Center will be adversely impacted by any power outages. 

 

PRIOR BOARD ACTION

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

N/A

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

Funding is included in the FY 2021-22 Accumulated Capital Outlay (ACO) budget.  There is no change to Net County Cost

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Public Safety / Infrastructure

 

CONTACT

Russ Fackrell

Facilities Division Manager