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File #: 22-0742    Version: 1
Type: Agenda Item Status: Approved
File created: 4/15/2022 In control: Board of Supervisors
On agenda: 5/10/2022 Final action: 5/10/2022
Title: Environmental Management Department recommending the Board: 1) Accept a grant award funded through the California Tire Recycling Management Funds from the State of California, Department of Resources Recycling and Recovery, Fiscal Year 2021-22 Local Government Waste Tire Enforcement Agency Grant 29 (TEA 29), in the amount of $57,759, for the term of June 30, 2022 through September 30, 2023; 2) Authorize the Chair to sign the Grant Agreement; and 3) Delegate authority to the Environmental Management Department Director to execute all grant related documents including amendments that do not increase the total amount, requests for payment, reports, and all associated documents necessary to secure and expend the funds for the purpose of implementing the Grant Program. FUNDING: State of California, Department of Resources Recycling and Recovery, Local Government Waste Tire Enforcement Grant.
Attachments: 1. A - Contract Routing Sheet - Approved, 2. B- Grant Agreement, 3. C - Grant Application Guidelines and Instructions, 4. D - Grant Procedures and Requirements, 5. E - Grant Terms and Conditions, 6. F - Grant Application, 7. G - Grant Award Email, 8. H - Grant e-Signature Instructions for Awardees, 9. I - Grant Changes, 10. J - TEA 29 Extension Request El Dorado County Final Signed, 11. K - BOS Retroactive Agreement Memo
Related files: 17-0961, 21-0480, 20-0633, 19-0689, 18-0659, 17-0436, 16-0499, 11-1254

Title

Environmental Management Department recommending the Board:

1) Accept a grant award funded through the California Tire Recycling Management Funds from the State of California, Department of Resources Recycling and Recovery, Fiscal Year 2021-22 Local Government Waste Tire Enforcement Agency Grant 29 (TEA 29), in the amount of $57,759, for the term of June 30, 2022 through September 30, 2023;

2) Authorize the Chair to sign the Grant Agreement; and

3) Delegate authority to the Environmental Management Department Director to execute all grant related documents including amendments that do not increase the total amount, requests for payment, reports, and all associated documents necessary to secure and expend the funds for the purpose of implementing the Grant Program.

 

FUNDING:  State of California, Department of Resources Recycling and Recovery, Local Government Waste Tire Enforcement Grant.

Body

DISCUSSION / BACKGROUND

Pursuant to the Tire Recycling Act (Senate Bill 937, [Vuich, Statutes of 1990, Chapter 35]) and related legislation, and on behalf of the California Tire Recycling Management Fund, the State of California, Department of Resources Recycling and Recovery (CalRecycle) is responsible for administering the Waste Tire Enforcement Grant Programs, including the Fiscal Year 2021-22 Local Government Waste Tire Enforcement Grant Agency Program (Grant Program) which provides funding to city and county agencies in California for waste tire enforcement activities for the furtherance of the effort to reduce, recycle, and reuse solid waste and hazardous materials statewide, thereby preserving landfill capacity as well as protecting public health, safety, and the environment.

 

CalRecycle administers various payment programs and grants, and provides oversight for California’s waste handling and recycling programs, which are managed at the local level by cities and counties. CalRecycle’s procedures for payment programs and grant applications require the applicant’s governing body to declare by resolution certain authorizations related to the administration of these funds. The Board’s acceptance of the funds under this CalRecycle Grant Program will ensure that the Environmental Management Department (Environmental Management) is able to continue to contribute towards the efforts to reduce the number of tires that are illegally disposed of and promote proper disposal and recycling of waste tires.

 

On January 12, 2022, Environmental Management submitted an application to CalRecycle for the Grant Program in the amount of 57,759.00 (Attachment F). On April 13, 2022, notification was received from CalRecycle advising the award of the Grant Program for the full amount requested during the 2021-22 grant cycle, with a term of June 30, 2022 through September 30, 2032 (Attachment G). The Grant Agreement, including the referenced Exhibits, must be e-signed and submitted to CalRecycle by April 27, 2022 (Attachment G and Attachment H).

 

In order to achieve the goals established for this Grant Program, Environmental Management intends to use the awarded funds for the following items:

 

                     Conducting inspections and preparing reports on waste tire facilities to ensure compliance with current waste tire laws and regulations;

                     Conducting investigations of illegal waste tire disposal activities;

                     Identifying and issuing notices of violation to non-compliant commercial businesses and residences;

                     Purchasing, installing, and maintaining monitoring equipment in an effort to deter and prevent illegal dumping of waste tires;

                     Conducting and reporting surveillance, investigations, and other enforcement activities to remediate waste tire disposal and hauling;

                     Performing field patrolling and small cleanup activities;

                     Referring all illegal and unregistered waste/used tire haulers to CalRecycle; and

                     Providing program related outreach and training to local businesses.

 

In accordance with Board of Supervisors Policy A-6, the Board is the sole authority for accepting grant awards and approving grant agreements. After acceptance of a grant award and approval of the grant agreement, the Board may delegate authority to execute all documents, including, but not limited to, the grant funding agreement, amendments, requests for payments, reports, and all other associated documents necessary to secure and implement the approved grant program.

 

The recommended acceptance of these funds authorizes the Director of Environmental Management to execute all reports and associated documents necessary to secure and expend the funds for the purpose of implementing this Grant Program. Environmental Management will continue to obtain Board approval for the acceptance of all funds pursuant to Board Policy A-6.

 

ALTERNATIVES

The Board could choose to deny the acceptance of these grant funds. This would result in the forfeiture of the available grant funds awarded to the County under this Grant Program. This funding opportunity provides for additional resources for County staff to perform waste tire enforcement activities and other tasks related to the County’s efforts to eradicate waste tires and illegal dumping of tires throughout the County.

 

PRIOR BOARD ACTION

The Board has previously accepted the following grants from CalRecycle under this Waste Tire Enforcement Grant Program:

 

                     File No. 11-1254 - Fiscal Year 2011-12 Waste Tire Enforcement Grant

                     File No. 11-1254 - Fiscal Year 2013-14 Waste Tire Enforcement Grant

                     File No. 11-1254 - Fiscal Year 2014-15 Waste Tire Enforcement Grant

                     File No. 16-0499 - Fiscal Year 2015-16 Waste Tire Enforcement Grant

                     File No. 17-0436 - Fiscal Year 2016-17 Waste Tire Enforcement Grant

                     File No. 18-0659 - Fiscal Year 2017-18 Waste Tire Enforcement Grant

                     File No. 19-0689 - Fiscal Year 2018-19 Waste Tire Enforcement Grant

                     File No. 20-0633 _ Fiscal Year 2019-20 Waste Tire Enforcement Grant

                     File No. 21-0480 _ Fiscal Year 2020-21 Waste Tire Enforcement Grant

                     File No. 17-0961 - Resolution Authorizing Grant Applications

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel has reviewed and approved the Grant Agreement.

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

There is no change in Net County Cost.  No matching contributions are required for this Waste Tire Enforcement Grant Program. These funds have been included in Budget request for Fiscal Year 2022-23 and any potential remaining funds will be included in the Fiscal Year 2023-24 budget.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Obtain the Chair's signature on each of the grant agreement documents and return one fully-executed agreement to Environmental Management, Attn. Monica Smithcamp.

 

STRATEGIC PLAN COMPONENT

Healthy Communities

 

CONTACT

Jeffrey Warren, REHS, Director

Environmental Management Department