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File #: 22-0629    Version: 1
Type: Agenda Item Status: Approved
File created: 3/28/2022 In control: Board of Supervisors
On agenda: 5/24/2022 Final action: 5/24/2022
Title: Assessor's Office and Information Technologies Department recommending the Board approve and authorize the Chair to execute Amendment II to Agreement 467 with Megabyte Systems, Inc., adding the Just Appraised Application Programming Interface Module. FUNDING: General Fund.
Attachments: 1. A - Megabyte 467 Amd II Approved Blue Route, 2. B - Megabyte 467 Amd II PE, 3. Executed Agreement 467
Related files: 21-1418, 21-1250

Title

Assessor's Office and Information Technologies Department recommending the Board approve and authorize the Chair to execute Amendment II to Agreement 467 with Megabyte Systems, Inc., adding the Just Appraised Application Programming Interface Module.

 

FUNDING:  General Fund.

Body

DISCUSSION / BACKGROUND

In January 2016, the Board Chair executed Agreement 467 with Megabyte Systems, Inc. to provide the County with a Property Tax Management System.  With Amendment II to Agreement 467, the Just Appraised Ownership Transfer Application Program Interface (API) will be added for the Assessor's Office.  Amendment II updates the Scope of Services and Maintenance Pricing Schedule incorporated into the agreement.  The one-time implementation cost of the Just Appraised module is $17,500.  This application has an annual licensing and support fee, which will be $3,000 starting in Fiscal Year (FY) 2022-23.

 

Pursuant to Policy C-17, Agreement 467 does not have a stated end date and as such, has come before the Board annually for renewal. The recommended approval of the renewal was last included on item 21-1418 in October 2021.

 

ALTERNATIVES

Should the Board decline to approve this amendment, the Assessor would not be able to use the Just Appraised Ownership Transfer API module.

 

PRIOR BOARD ACTION

21-1250 - Approval of Amendment I

21-1418 - Approval of Perpetual Agreement

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Procurement & Contracts

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

The implementation cost of $17,500 will be paid by the Assessor in FY 2021-22 and the ongoing annual program maintenance cost of $3,000 will be included in the Assessor's budget for FY 2022-23 forward.  The annual program maintenance cost increase will be included in the annual estimated amount with the perpetual items that come to the Board for approval in the future. 

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Route the executed amendment to Chief Administrative Office - Central Fiscal, attention Audra Anderson, for further processing.

 

STRATEGIC PLAN COMPONENT

Good Governance

 

CONTACT

Tonya Digiorno, Director of Information Technologies

Karl Weiland, Assessor