Title
Chief Administrative Office, Procurement and Contracts Division on behalf of the Department of Transportation, recommending the Board approve the following:
1) Award Bid 22-289-045 for the purchase of Model 332L Signal Controller Cabinet and Components to the sole qualified bidder, Western Pacific Signal, LLC;
2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $225,000 for a thirty-six (36) month period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: 100% Road Fund.
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DISCUSSION / BACKGROUND
At the request of the Department of Transportation, the Chief Administrative Office, Procurement and Contracts Division, issued Invitation to Bid 22-289-045 for the purchase of Model 332L Signal Controller Cabinet and Components. The signal controller cabinet and components will be used for maintenance and repairs in the event of accidents or other types of damage which impacts signal hardware.
The Invitation to Bid was published in the County's eProcurement system, PlanetBids. Fourteen bids were received, none from local vendors. The sole qualified bidder is Western Pacific Signal LLC, of San Leandro, CA.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Chief Administrative Office
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
No change to Net County Cost. Funding is available within the Department of Transportation budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Rafael Martinez, Department of Transportation
Michele Weimer, Procurement & Contracts Manager/Purchasing Agent