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File #: 22-1159    Version: 1
Type: Agenda Item Status: Approved
File created: 6/20/2022 In control: Board of Supervisors
On agenda: 8/16/2022 Final action: 8/16/2022
Title: Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of Child Abuse Prevention Council activities provided by Contractor are with or among any other governmental entities or agencies in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(E), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000; 2) Approve and authorize the Chair to sign Amendment I to Agreement for Services 4532 with El Dorado County Office of Education, increasing the not-to-exceed (NTE) amount by $10,000, for a new total amount of $440,000, and revising the scope of work without a change to the term; and 3) Authorize the HHSA Director, or Chief Assistant Director, to execute further documents relating to Agreement 4532, contingent upon approval by County Counsel and Risk Management, including amendments which do not increase the maximum dollar amount or term of the Agreement. FUNDING: 22% Community-based Child Abuse Preventio...
Attachments: 1. A - Approved CRS #4532-A1 EDCOE CAPC 08/16/22, 2. B - #4532-A1 EDCOE CAPC 08/16/22, 3. C - Fully executed #4532 EDCOE CAPC 08/16/22, 4. Executed Agreement 4532
Related files: 20-0348, 17-0618, 14-0555, 11-0944, 08-0114, 23-0471, 23-0894

Title

Health and Human Services Agency (HHSA) recommending the Board:

1) Make findings that the provision of Child Abuse Prevention Council activities provided by Contractor are with or among any other governmental entities or agencies in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(E), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000;

2) Approve and authorize the Chair to sign Amendment I to Agreement for Services 4532 with El Dorado County Office of Education, increasing the not-to-exceed (NTE) amount by $10,000, for a new total amount of $440,000, and revising the scope of work without a change to the term; and

3) Authorize the HHSA Director, or Chief Assistant Director, to execute further documents relating to Agreement 4532, contingent upon approval by County Counsel and Risk Management, including amendments which do not increase the maximum dollar amount or term of the Agreement.

 

FUNDING:  22% Community-based Child Abuse Prevention allocation; 15% Promoting Safe and Stable Families allocation; 46% Child Abuse, Prevention, Intervention, and Treatment allocation; and 17% Children’s Trust Fund allocation.

Body

DISCUSSION / BACKGROUND:

Child Abuse Prevention Councils (CAPCs) are required under Welfare and Institutions Code (WIC) 18983, which mandates that counties establish a CAPC in order to carry out specific legislated functions, including child abuse prevention and intervention programs.  On April 9, 2002, the Board established a CAPC and designated the Council as the Children’s Trust Fund Commission, pursuant to WIC 18966.  In 2009, the County began contracting with EDCOE to coordinate CAPC services.  CAPC acts as an independent organization, functioning within County government, pursuant to WIC 18983.5.  The CAPC educational and training activities support child abuse prevention efforts throughout the County.

 

Services provided through this Agreement are funded in part by the Community-based Child Abuse Prevention allocation; the Promoting Safe and Stable Families allocation; the Child Abuse, Prevention, Intervention, and Treatment allocation; and the Children’s Trust Fund allocation.  The CAPC Coordinator develops, coordinates, and implements said services as they relate to the allocation mandates.

 

In July 2021, California’s Family First Prevention Services (FFPS) Program was established in WIC 16585 through 16589 as an opt-in program for County’s to develop and implement Title IV-E prevention services as part of comprehensive prevention, early intervention services and to address child well-being.  In accordance with WIC 16588, Counties opting into the FFPS Program are required to submit a Comprehensive Prevention Plan.  Additionally, there were new funding sources available to support the work. On April 19, 2022, the Board approved El Dorado County to opt-in to FFPS and accept additional funding to support the completion of the Comprehensive Prevention Plan components.

 

Amendment I is being brought to the Board as there is an increase to the previous not-to-exceed (NTE) amount of $430,000 to the new amount of $440,000, and to revise the scope of work to include assistance with the completion of the Comprehensive Prevention Plan without a change to the term. Other changes to the agreement include ancillary updates to Article VIII Contractor to County; Article X Independent Contractor/Liability; Article XIII Default, Termination, and Cancellation; and Article XXI Nondiscrimination. Amendment I also adds Article XXXV Electronic Signatures and Article XXXVI Counterparts.

 

In accordance with Board of Supervisors Procurement Policy C-17, Section 7.11, the contractor selection process for service contracts in excess of $100,000 must include a review of the scope of services and contractor’s professional qualifications by a group of individuals (including at least one representative from outside the department requesting the services) qualified to judge the contractor’s ability to perform the services. HHSA has documentation on file that such a review was performed.

 

ALTERNATIVES:

Disapproval of Amendment I to Agreement for Services #4532 will result in an inability to meet funding source mandates. Disapproval also will negatively impact HHSA’s ability to engage in community outreach to support child abuse prevention.

 

PRIOR BOARD ACTION:

1) 04/19/22, 22-0608, HHSA Family First Prevention Services Allocation

2) 06/09/2020, 20-0348, HHSA EDCOE CAPC Agmt 4532

3) 08/08/2017, 17-0618, HHSA EDCOE Agmt

4) 06/17/2014, 14-0555, HHSA CAPC AGMT

5) 09/13/2011, 11-0944, DHS 9-11-13 EDCOE-CAPC 484-S0911 A3

6) 02/05/2008, 08-0114, DHS, SS 2-5-08 CAPC 07/08 Budget & Activities

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT:

Approved by County Counsel, Information Technologies, and Risk Management.

The Auditor-Controller has been notified per Policy B-12.

 

CAO RECOMMENDATION:

Approve as recommended.

 

FINANCIAL IMPACT:                    

There is no Net County Cost associated with this Agenda item.  Sufficient appropriations were included in the Fiscal Year 2022-23 Budget, and will be included in future budgets for the term of the Agreement.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS:

1) Obtain signature of Chair on one (1) original Amendment I of Agreement for Services #4532

 

STRATEGIC PLAN COMPONENT:

County of El Dorado Strategic Plan Goal:  “Healthy Communities,” Objective:  “Protect against adverse outcomes among children, adults, and senior citizens.”

 

CONTACT

Daniel Del Monte, Interim Director, Health and Human Services Agency