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File #: 22-2282    Version: 1
Type: Agenda Item Status: Approved
File created: 12/6/2022 In control: Board of Supervisors
On agenda: 1/24/2023 Final action: 1/24/2023
Title: Planning and Building Department, Planning Division, Long Range Planning Unit, recommending the Board consider the following: 1) Approve and authorize the Chair to sign Amendment II to Agreement 4511 with PlaceWorks, Inc. for assistance in the development of the County’s Housing Element Update Project and Permit Ready Accessory Dwelling Unit Plan Program, extending the term of the Agreement by one (1) year for a revised expiration date of January 28, 2024, with no changes to the scope of work or not-to-exceed amount; and 2) Authorize the Purchasing Agent, or designee, to execute any further documents determined necessary related to Agreement 4511, including amendments which do not increase not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: Senate Bill 2 Building Homes and Jobs Act Planning Grants Program.
Attachments: 1. A - Approved Contract Routing Sheet, 2. B - Amendment II to Agreement 4511 - PE, 3. C - Amendment I to Agreement 4511, 4. D - Agreement 4511, 5. Executed Amendment II to Agreement 4511
Related files: 19-1865, 20-0170, 21-1084, 23-1586
Title
Planning and Building Department, Planning Division, Long Range Planning Unit, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment II to Agreement 4511 with PlaceWorks, Inc. for assistance in the development of the County’s Housing Element Update Project and Permit Ready Accessory Dwelling Unit Plan Program, extending the term of the Agreement by one (1) year for a revised expiration date of January 28, 2024, with no changes to the scope of work or not-to-exceed amount; and
2) Authorize the Purchasing Agent, or designee, to execute any further documents determined necessary related to Agreement 4511, including amendments which do not increase not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.

FUNDING: Senate Bill 2 Building Homes and Jobs Act Planning Grants Program.
Body
DISCUSSION / BACKGROUND
In September 2019, the Planning and Building Department, Planning Division, Long Range Planning Unit (Department), completed an informal Request for Proposals (RFP) to qualified firms selected using the list established by the Request for Qualifications (RFQ) #17-918-020 for Community Development Services. The RFP process was conducted in accordance with County Procurement Policy C-17.

Two (2) proposals were received and a panel evaluated and ranked the proposals based on the thoroughness, clarity, and quality of the material presented with emphasis on: experience with Housing Element updates, experience with public outreach/working with community groups, experience with determining California Environmental Quality Act (CEQA) requirements and preparing CEQA documents. The Department selected PlaceWorks, Inc. (PlaceWorks) as the most qualified firm.

On January 28, 2020 (File No. 19-1865, Item No. 25), the Board approved Agreement 4511 with PlaceWorks to assist the Department with the 2021-2029 Housing Element Update of the General Plan, with a not-to-...

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