Title
Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Adopt the plans and specifications for the Placerville Jail Expansion parking lot located at 300 Forni Road, Placerville;
2) Approve and authorize the Chair to sign the construction bid documents; and
3) Authorize advertisement for construction bids (Bid Number: 23-968-038).
FUNDING: Accumulative Capital Outlay Fund.
Body
DISCUSSION / BACKGROUND
In 2016, the Board provided approval to submit a proposal to receive up to $25,000,000 from the Senate Bill (SB) 844 Adult Local Criminal Justice Facility Financing program for a Jail expansion to the Board of State Community Corrections (BSCC). In 2017, the Board accepted the award from the BSCC and project management activities began. To facilitate this expansion, and to diminish jail operational disruption during construction, an expansion of the parking lot to be utilized as a contractor laydown area is required.
Upon approval by the Board, Procurement and Contracts Division and the Facilities Division will finalize the bid schedule, advertise for bids, and return to the Board with a recommendation for award at the conclusion of the bid process.
ALTERNATIVES
The Board could choose to not approve a complete parking lot expansion; however, this may result in operational disruption during jail expansion construction and may delay the project.
PRIOR BOARD ACTION
12/6/16; Legistar File 16-0416: Conceptual approval to submit a proposal to receive up to $25,000,000 from the SB 844 Adult Local Criminal Justice Facility Financing program for a Jail expansion to the Board of State Community Corrections.
2/8/17; Legistar File 16-0416: Approval of the Placerville Jail Expansion Project.
9/19/17; Legistar File 16-0416: Acceptance of the conditional award authorized under SB 844 Adult Local Criminal Justice Facilities Construction financing program for the Placerville Jail Expansion Project.
1/24/23; Legistar File 23-0054: Approval of Addendum I and Addendum II to the adopted Mitigated Negative Declaration as related to SB 844 El Dorado County Recovery, Rehabilitation and Reentry Facility Placerville Jail Expansion Project.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Sheriff’s Office
Procurement & Contracts
County Counsel
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
This has been budgeted for in the current Accumulative Capital Outlay Fiscal Year 2022-23 Workplan and will be included in the subsequent Fiscal Years. There is no change in Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Obtain Chair’s signature on the bid documents and provide the Division with one original.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Chuck Harrell
Facilities Division Manager