Title
Information Technologies Department recommending the Board:
1) Approve and authorize the Purchasing Agent to increase the amount of Purchase Order 22001012 to Kronos, Inc. by $5,000 to accommodate the El Dorado County Sheriff’s Telestaff portion; and
2) Approve and authorize the Contract Administrator to sign any subsequent quotes for additional services or licenses covered under US Communities Master Agreement 18220 that do not extend the term of the services or exceed the amount of the revised purchase order.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
The County first entered into an agreement with Kronos Incorporated in 2016. The Kronos workforce management system tracks, manages, and controls employee time and attendance records countywide. Kronos interfaces with MUNIS (FENIX) payroll and work order modules, improving the employee time entry process. Kronos provides real-time feedback to users and managers for items requiring immediate action and also provides a variety of on-demand and custom reports. The Kronos workforce management system meets governing requirements for overtime and the Fair Labor Standards Act (FLSA).
The Kronos contract was previously brought before the Board as a perpetual agreement under FENIX contract 2710. However, with the issuance of Purchase Order (PO) 22001012, the County aligned with the expiration date of Amendment III to the US Communities (OMNIA Partners) Master Agreement 18220. The third amendment to the US Communities agreement went into effect December 15, 2021, and extended the term of the agreement to March 17, 2023.
On March 15, 2022, Information Technologies (IT) requested and received Board approval for draft contract 6367 with Kronos, Inc. Subsequent to the March 15, 2022, Board Meeting, Kronos requested additional changes to the draft contract. After reviewing the situation with County Counsel, it was determined that in lieu of a contract, a Purchase Order could be issued under the previously ...
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