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Health and Human Services Agency (HHSA) and the Sheriff’s Office are recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 063-2023 amending the Authorized Personnel Allocation Resolution to add one (1.0) Full Time Equivalent (FTE) Sheriff’s Security Officer I/II allocation in the Sheriff’s Office to help increase the security of the public and County Employees around the HHSA Briw Road offices; and
2) Approve and authorize the Chair to sign a Fiscal Year (FY) 2022-23 budget transfer in the amount of $44,000, increasing intrafund transfers from HHSA to the Sheriff's Office to fund a 1.0 FTE Sheriff’s Security Officer I/II to be stationed at HHSA's Briw Road location for the remainder of FY 2022-23. (4/5 vote required)
FUNDING: 100% Health and Human Services program funding.
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DISCUSSION / BACKGROUND
The County of El Dorado HHSA Briw Road buildings house programs that are subject to highly emotional and sometimes volatile customers. Over the course of 2022, HHSA has had consistent increases in threats and incidents resulting in staff deploying the use of a panic button. When the panic button is triggered, it requires the El Dorado County Sheriff’s Office or Placerville Police Department to respond. To find solutions to the increased safety concerns, HHSA formed the Building Security and Safety Committee which quickly determined that additional security was essential at both Briw Road locations.
Security responsibility requirements are at a classification not currently held by any staff currently available at Briw Road and this additional allocation was recommended by the Building Security and Safety Committee. This is a new position request due to security concerns at HHSA locations. The allocation will be placed within the Sheriff’s Office’s Personnel Allocation and funds will be transferred from HHSA program funding to the Sheriff’s Office to cover the costs of the position.
The Sheriff’s Security Officer I/II classification performs a variety of duties related to security and safety of buildings, including traffic and parking areas, while monitoring and controlling access. Positions at this level perform the full range of duties as assigned, work independently, and exercise judgment and initiative. The preponderant duties of the request align with the Sheriff’s Security Officer I/II classification.
Working directly with the Human Resources Department, HHSA has developed the attached Personnel Allocation Resolution which was approved by County Counsel.
The budget transfer will increase the Sheriff’s Office’s Salaries & Benefits budget and Intrafund transfer In and increase HHSA’s Intrafund Transfers budget and decrease their Services & Supplies budget to allow for the transfer of funding for the position.
ALTERNATIVES
The Board could choose to decline the recommendation, direct staff to conduct additional analysis, or approve an alternative plan.
PRIOR BOARD ACTION
1) 06/21/22, 22-0987, FY 2022-23 Personnel Allocation Resolution
2) 09/27/22, 22-1686, CAO Budget Adoption
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Human Resources, County Counsel, & El Dorado County Employees' Association, Local 1, AFSCME Council 57
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
HHSA Administration Division is requesting a budget transfer in the amount of $44,000, increasing Intrafund Transfers from HHSA to the Sheriff’s Office to fund the 1.0 FTE Security Officer to be stationed at Briw Rd. for the remainder of FY 2022-23. The annual cost estimate is $130,000 and will be included in the FY 2023-24 and future budgets. The cost to HHSA Administration will be equitably allocated to benefiting programs using the space cost allocation methodology for Briw Rd.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Obtain signature of the Chair on Resolution and provide one copy to Human Resources for inclusion in the posted Personnel Allocation.
2) Obtain the signature of the Chair on the budget transfer form and forward to the Chief Administrative Office for processing.
STRATEGIC PLAN COMPONENT
1) Healthy Communities: Implement solutions to address and reduce homelessness in El Dorado County; and
2) Public Safety: Support for the mentally ill, homeless and those with substance abuse disorders or housing needs where public safety issues are present.
CONTACT
Olivia Byron-Cooper, Interim Director, Health and Human Services Agency
Undersheriff Bryan Golmitz, Sheriff’s Office