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Chief Administrative Office, Facilities Division, recommending the Board:
1) Authorize the Purchasing Agent to sign Amendment I to Agreement for Services 6548 with Pro-Line Cleaning Services, Inc. to increase compensation by $87,508.08 for an amended not-to-exceed amount of $393,852.08, increasing the frequency of cleaning services at 220 Industrial Drive and adding as-needed cleaning services to the scope;
2) Make findings pursuant to Ordinance Code, Section 3.13.030(a), El Dorado County Charter, Section 210(b)(6) and/or Government Code Section 31000 that such services provided by the Contractor are in the public's best interest, and the work can be more economically and feasibly performed by an independent contractor than County employees; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 6548, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
Pro-Line Cleaning Services, Inc. (Pro-Line) has been providing janitorial services to the County since 2007, including the Public Safety Facility since 2019.
On June 14, 2022, with Legistar Item 22-0714, the Board authorized the Purchasing Agent to execute Agreement for Services 6548 with Pro-Line Cleaning Services, Inc. for a not-to-exceed amount of $307,152 and a term of three years to provide routine janitorial services at the Public Safety Facility. The Agreement went into effect July 1, 2022 and expires June 30, 2025, covering all custodial services for the Public Safety Facility located at 200 (Public Safety Building), 220 (Special Operations), and 240 (Morgue) Industrial Drive in Placerville.
During the pandemic, many Sheriff’s Office staff members worked remotely. Classrooms, restrooms, and the radio shop at the Special Operations facility (220 Industrial Drive) needed cleaning only two days per week. Now th...
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