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Chief Administrative Office, Facilities Division, recommending the Board consider the following pertaining to the annual Job Order Contracting Bid that allows the County to efficiently bid multiple construction jobs throughout the year based on competitively bid unit prices:
1) Approve and adopt the bid, specifications, and contract documents;
2) Approve and authorize the Chair to sign the bid documents; and
3) Authorize advertisement for construction bids (Bid Number: 24-968-036).
FUNDING: Accumulative Capital Outlay Fund.
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DISCUSSION / BACKGROUND
Job Order Contracting (JOC) is a procurement process that helps government entities complete a large number of repairs, maintenance, and renovation projects with a single competitively bid contract. Unlike traditional bidding, where each project is identified, designed and put out to bid, Job Order Contracting establishes competitively bid prices up front and eliminates the need to separately bid each project.
Contractors will competitively bid unit prices. The contract is then awarded to the bidder chosen as the lowest responsive, responsible bidder. Multiple contracts are awarded to allow the department the flexibility to utilize multiple vendors during peak demands. Once the contract is in place, the Facilities Division may have the contractor perform a series of individual projects as separate job orders and the prices are never negotiated. The contractor is paid the pre-set unit prices multiplied by the competitively bid adjustment factor. This greatly reduces change orders and disputes.
The Division intends to award contracts to three (3) bidders for a not-to-exceed amount of $2,500,000 to each bidder. The Department does not anticipate utilizing all $7.5M of the contract value related to these three awards, but needs the flexibility to use up to $2.5M annually with any one contractor or with multiple contractors depending on the timing and availability of funds. At no time will the Depart...
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