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Department of Transportation recommending the Board consider the following:
1) Accept the road improvements for the Saratoga Way Medical Office Building, Work Order 61762, as complete;
2) Reduce Performance Bond PB11562507428 from $326,020 to $32,602, which is ten percent of the total cost of the road improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made;
3) Hold Laborers & Materialmens Bond PB11562507428 in the amount of $326,020 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and
4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by Transportation.
FUNDING: Developer Funded.
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DISCUSSION / BACKGROUND
On April 16, 2022 (Item 24, Legistar 21-1488), the Board approved Offsite Road Improvement Agreement (RIA) for the Saratoga Way Medical Office Building (Project), #21-55001, with KFG & Four C’S, LLC (Developer). The improvements were required as part of Work Order 61762. The RIA defined the obligations of the Developer for the performance of the work within the County Right of Way. The RIA set forth the terms and conditions for the construction of the offsite improvements and allowed the Developer to improve Saratoga Way in accordance with approved plans.
The road improvements for the Project have been inspected by the Department of Transportation (Transportation) and were found to be complete in accordance with the approved plans, specifications and requirements of the RIA.
ALTERNATIVES
None; when the Owner/Developer completes all improvements and the County inspects and approves those improvements, the County is then obligated to approve reduction of the Bonds, if necessary, and initiate the warranty period.
PRIOR BOARD ACTION
Outlined in the Discussion / Background section above.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The requested Board action has no associated fiscal impact or change to Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will reduce Performance Bond PB11562507428 from $326,020.00 to $32,602.00 and advise Transportation (attn.: Lindsay Tallman) and the Bonded Owner, KFG & Four C’S, LLC, 5449 Sur Mer Drive, El Dorado Hills, California, 95762, it has been reduced.
2) The Clerk of the Board will hold Laborers & Materialmens Bond PB11562507428 in the amount of $326,020.00 for six (6) months. If no claims have been filed, Transportation will request in writing that the Clerk of the Board release said Bond.
STRATEGIC PLAN COMPONENT
Infrastructure improvements are a vital component in the County's ability to accommodate economic growth and provide safe roads for the residents of El Dorado County and the traveling public.
CONTACT
Rafael Martinez, Director
Department of Transportation