File #: 24-0244    Version: 1
Type: Agenda Item Status: Approved
File created: 1/25/2024 In control: Board of Supervisors
On agenda: 3/5/2024 Final action: 3/5/2024
Title: Information Technologies Department recommending the Board: 1) Approve and authorize the Purchasing Agent to sign AT&T Network Integration Change Order Request Form for Contract 6380 with AT&T Corporation for Calero Call Accounting and Telecom Expense Management Services, extending the term by twenty-seven months, for the extension term of March 31, 2024, through June 29, 2026, with a cost of $3,908.50 per month, contingent upon approval by Risk Management; and 2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 6380, excluding term extensions and increases to compensation, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund with partial cost recovery through the Countywide Cost Allocation Plan.
Attachments: 1. A - AT&T Calero 6380 Amd II Order Doc, 2. B - FOCUS 2021246 Amendment 1-2 year extension, 3. C - AT&T Calero FOCUS Contract 2021246, 4. D - 6380 Amd II Coco Approved Blue Route
Related files: 13-0167, 18-1605, 20-0320, 22-0114
Title
Information Technologies Department recommending the Board:
1) Approve and authorize the Purchasing Agent to sign AT&T Network Integration Change Order Request Form for Contract 6380 with AT&T Corporation for Calero Call Accounting and Telecom Expense Management Services, extending the term by twenty-seven months, for the extension term of March 31, 2024, through June 29, 2026, with a cost of $3,908.50 per month, contingent upon approval by Risk Management; and
2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 6380, excluding term extensions and increases to compensation, contingent upon approval by County Counsel and Risk Management.

FUNDING: General Fund with partial cost recovery through the Countywide Cost Allocation Plan.
Body
DISCUSSION / BACKGROUND
The Information Technologies (IT) Department implemented VeraSMART Call Accounting Hosted Services in 2013 to manage and optimize telecommunications services and expenses. Calero VeraSMART Telecom Expense Management (TEM) services are currently utilized by the Information Technologies Department to manage telecommunications inventory and to process countywide telecommunications work orders. Chief Administrative Office Central Fiscal staff uses the services to process monthly telecommunications invoices, to distribute telecommunications costs to County departments, and to provide call detail information to County departments.

Since 2018, the County has purchased Calero VeraSMART TEM services through AT&T, using a piggyback agreement with the County of Merced as the lead agency. The current County of Merced FOCUS Agreement No. 2021246 is valid through July 12, 2026. IT intends to continue Calero VeraSmart TEM services for an additional twenty seven-month period, from March 31, 2024, through June 29, 2026, using the competitively bid County of Merced FOCUS Agreement No 2021246. This Agreement was in place prior to the updated Procurement Policy that requir...

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