Title
Information Technologies Department recommending the Board:
1) Authorize the Purchasing Agent to process a Change Order to Purchase Contract 8388 with Evergreen Services Topco LLC, dba Executech Utah LLC, to recognize the platform change to the Rubrik Government Security Cloud Interface, a zero-cost upgrade;
2) Authorize the Purchasing Agent to sign the updated Rubrik Government Security Cloud Interface Service Agreement; and
3) Authorize the Purchasing Agent to approve future administrative amendments that do not increase the amount or extend the term of the agreement, contingent upon County Counsel and Risk Management approvals.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Information Technologies (IT) Department has been using Rubrik Cloud Data Management and Disaster Recovery solutions to provide protection of County data since November 2019. Rubrik provides data recovery services for mission critical services and functions in the event of natural disasters, equipment failure, corruption of data, and the ability to recover in the event of a cyber-attack. This solution improves the security of County systems and data and provides back-up and recovery capabilities that are in line with IT Cyber-security Backup and Recovery Control requirements as defined by National Institute of Standards and Technology (NIST). Rubrik allows for automated backups, synchronized backups stored off-premise in physical and digitally secured cloud formats for recovery resilience, and timely recovery in the event of a major disaster.
On January 23, 2024, the Board approved Purchase Contract 8388, referencing Executech Quote 006393, renewing the County's Rubrik Enterprise Edition Software Licenses, providing continuation of Rubrik Cloud Data Management, Polaris Global Protection Services, CloudOut, and Rubrik Edge hardware and software support and cloud services for a three-year period from January 31, 2024, through January 30, 2027.
Upon Board approval, the County IT will prepare to migrate to the Rubrik Government Security Cloud Interface, which is a zero-cost upgrade offered by Rubrik and Executech. The current version of Rubrik that the County is using has gone end-of-life and is no longer upgradeable. Moving to the Government Security Could Interface supports the County's security initiatives and reduces inherent risks in continuing to use the current platform. This change requires the County execute an updated Rubrik Service Agreement for this platform change. There is no change to the NTE or to the term of the original renewal agreement.
ALTERNATIVES
The Board could decline this request and the County would stay on the existing Rubrik Enterprise platform.
PRIOR BOARD ACTION
24-0062 - On January 23, 2024, the Board approved Agreement 8388 with Evergreen Services Topco LLC, dba Executech Utah LLC in the not-to-exceed amount of $385,541.34 for the renewal of Rubrik Disaster Recovery Services from January 31, 2024 through January 30, 2027.
22-1055 - On July 19, 2022, the Board approved Agreement 6729 with Evergreen Services Topco LLC, dba Executech Utah LLC in the not-to-exceed amount of $150,763.54 for the renewal of Rubrik Disaster Recovery Services from July 29, 2022 through January 30, 2024.
20-0092 - On January 28, 2020, the Board approved Rubrik Disaster Recovery solution.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement & Contracts and County Counsel
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no financial impact related to this agenda item.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Tonya Digiorno, Director of Information Technologies