Title
Information Technologies recommending Board authorize Chair to sign Agreement for Services No. 115-S1111, with Signature Technology Group, Inc., in the amount not to exceed $155,584.08 plus applicable tax, for mainframe equipment maintenance for the term September 1, 2010 through August 31, 2013.
FUNDING: General Fund.
Body
|
BUDGET SUMMARY: |
|
|
|
Total Estimated Cost |
|
$51,861.36 per year |
|
|
|
plus tax if applicable |
|
Funding |
|
|
|
Budgeted |
$51,861.36 |
|
|
New Funding |
$ |
|
|
Savings |
$ |
|
|
Other |
$ |
|
|
Total Funding Available |
$51,861.36 |
|
|
Change To Net County Cost |
|
$0.00 |
Fiscal Impact/Change to Net County Cost:
Appropriations were accounted for and budgeted in FY 10-11 budget. IT will continue to budget the same amount each year to accommodate future contract years. All amounts are plus applicable tax.
Background:
IT has contracted for the maintenance of IBM mainframe related hardware located in the data center since 2004. We feel it is in the best interest of the County to continue maintenance of this equipment to ensure uninterrupted mainframe service to County departments. IT previously contracted with Decision One on a multi-year contract that expires 08/31/2010. After much research and an informal solicitation from qualified vendors, IT believes Signature Technology Group will provide the best available service for our needs with the best pricing.
Reason for Recommendation:
IT's current mainframe equipment maintenance contract is set to expire on 08/31/2010. The new contract will continue to provide on-call remedial and scheduled preventative maintenance service, including parts, for the equipment located in our data center and listed on Exhibit B of the attached agreement. The term of this agreement is September 1, 2010 thru August 31, 2013. There is currently no qualified IT staff that can perform these services.
Action to be taken following Board approval:
Board Chair to sign original documents.
Board office to forward fully executed original to IT.
IT to forward original agreement and notice to proceed to vendor.
Purchasing to encumber funds and issue PO.
IT shall process payments upon receipt and approval of invoices.
Contact:
Heather Pence, ext 5854
Scott Cambridge, ext 5151
Concurrences:
County Counsel and Risk Management