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File #: 09-1359    Version:
Type: Agenda Item Status: Approved
File created: 10/23/2009 In control: Board of Supervisors
On agenda: 12/14/2010 Final action: 12/14/2010
Title: Department of Transportation recommending the Board authorize the Chair to sign the Notice of Acceptance with Thomas Haen Company, Inc. for the Christmas Valley Phase 2B Erosion Control Project (Contract No. PW 09-30488, CIP No. 95189). FUNDING: United States Forest Service.
Attachments: 1. A - Approved PW 09-30488 CRS, 2. B - PW 09-30488 Final Bid Docs, 3. C - PW 09-30488 Final Plans, 4. D - Vicinity Map, 5. 2A - Addendum No1.pdf, 6. 2B - Addendum No 2 .pdf, 7. 3A - Bid Summary w footers.pdf, 8. 6A - Notice of Acceptance.pdf
Title
Department of Transportation recommending the Board authorize the Chair to sign the Notice of Acceptance with Thomas Haen Company, Inc. for the Christmas Valley Phase 2B Erosion Control Project (Contract No. PW 09-30488, CIP No. 95189).
 
FUNDING: United States Forest Service.
Body
 
Fiscal Impact: The requested Board action has no associated fiscal impact.
 
Reason for Recommendation: The Contract for the Christmas Valley Phase 2B Erosion Control Project (Project) was executed by the Board on July 27, 2010.  The Project was completed on October 12, 2010.
 
Execution of the Notice of Acceptance will start legal time frames for guarantees, a lien period, and return of retention monies.
 
The total construction cost of the Project is listed below:
 
Original Bid Price                                    $376,808.16
 
Construction Contract Item Cost                        $358,166.16
Contract Change Orders                              $  30,108.50
Final Cost of Construction Contract                  $388,274.66
 
There were three (3) Contract Change Orders on this Project, which modified the Contract plans by adding miscellaneous asphalt concrete paving and compensation for bid items exceeding 125% of the contract quantity.
 
Action to be taken following Board approval:
1. The Chair will sign the Notice of Acceptance.
2. The Board Clerk will send the Notice of Acceptance to the Recorder/Clerk's Office for recordation within ten (10) days and forward a copy of the recorded Notice of Acceptance to the Department.
 
Contact:  
Robert S. Slater, P.E.
Assistant Director of Transportation