Title
Sheriff's Office recommending the Board authorize the Chair to sign Agreement 490-S1111 with Motorola Solutions, Inc. to provide radio repair services for a three year period from the date of final execution by both parties, with a total maximum obligation not to exceed $99,000 for the term of the agreement.
FUNDING: Sheriff's General Fund Budget.
Body
BUDGET SUMMARY: |
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Total Estimated Cost |
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$ 99,000 |
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Funding |
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Estimated |
$99,000 |
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New Funding |
$ |
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Savings |
$ |
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Total Funding Available |
$99,000 |
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Change to Net County Cost |
$0 |
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Fiscal Impact/Change to Net County Cost: Funding for these services is budgeted in the Sheriff's operating budget each year and will continue to be budgeted in future years. As a result, there is no increase to Net County Cost.
Background: The Sheriff's Office and Procurements and Contracts entered into Agreement #486-S0910 with Motorola, Inc to provide "as-needed" depot repair services for Motorola radio equipment for the period of May 1, 2008 through April 30, 2010. While the original agreement covered a wide range of county owned Motorola equipment, it did not specifically identify some equipment specific to the Sheriff's Office such as the Mobile Data Computers and Automated Vehicle Location equipment in patrol vehicles. As a result, on September 22, 2009, your Board approved an amendment to the original agreement increasing the maximum obligation from $25,000 to $100,000 as well as extend the term of the agreement for one year to April 30, 2011.
Reason for Recommendation: The term of this agreement is from date of execution by both parties. No services have been incurred between April 30, 2011 and date of execution. Approval of this contract is essential to ensure critical radio components and systems utilized by the Sheriff's Office are repaired in a timely and professional manner. Motorola is a primary vendor of most mission critical equipment used by the Sheriff's Office and as a result has the technical expertise to service the radio systems. In the event this contract is not approved, the Sheriff's Office will be unable to repair critical radio systems that are essential to the day to day operations of Sheriff staff.
Action to be taken following Board approval: The Chairman and Clerk of the Board will sign the agreement, and upon being returned to the Sheriff's Office a copy will be provided to Motorola Solutions, Inc.
Contact: Don Ashton - x. 5691
Concurrences: County Counsel and Risk Management