File #: 18-0702    Version: 1
Type: Agenda Item Status: Approved
File created: 4/20/2018 In control: Board of Supervisors
On agenda: 5/15/2018 Final action: 5/15/2018
Title: Human Resources Department recommending the Board approve the following: 1) Revised department-specific class specification for the Board of Supervisors: Sr. Deputy Clerk of the Board; 2) Revised department-specific class specifications for the Department of Child Support Services: Assistant Director of Child Support Services/Chief Attorney and Director of Child Support Services; 3) Revised department-specific class specifications for the County Counsel’s Office: Assistant County Counsel (title change from: Chief Assistant County Counsel), Associate Deputy County Counsel (title change from: Associate County Counsel), County Counsel, Deputy County Counsel, and Sr. Deputy County Counsel; 4) Revised County-wide class specifications: Administrative Analyst I/II, Executive Assistant - Law and Justice (title change from Executive Secretary - Law and Justice), Investigative Assistant, Legal Secretary I/II, Office Assistant I/II, and Sr. Legal Secretary; and 5) Adopt and authorize the Chair t...
Attachments: 1. A1 - Administrative Analyst I-II CLEAN 5-15-18, 2. A2 - Administrative Analyst I-II REDLINE 5-15-18, 3. B1 - Executive Assistant - Law and Justice CLEAN 5-15-18, 4. B2 - Executive Assistant - Law and Justice REDLINE 5-15-18, 5. C1 - Investigative Assistant CLEAN 5-15-18, 6. C2 - Investigative Assistant REDLINE 5-15-18, 7. D1 - Legal Secretary I-II CLEAN 5-15-18, 8. D2 - Legal Secretary I-II REDLINE 5-15-18, 9. E1 - Office Assistant I-II CLEAN 5-15-18, 10. E2 - Office Assistant I-II REDLINE 5-15-18, 11. F1 - Sr. Legal Secretary CLEAN 5-15-18, 12. F2 - Sr. Legal Secretary REDLINE 5-15-18, 13. G1 - Sr. Deputy Clerk of the Board CLEAN 5-15-18, 14. G2 - Sr. Deputy Clerk of the Board REDLINE 5-15-18, 15. H1 - Assistant Director of CSS - Chief Attorney CLEAN 5-15-18, 16. H2 - Assistant Director of CSS - Chief Attorney REDLINE 5-15-18, 17. I1 - Director of Child Support Services CLEAN 5-15-18, 18. I2 - Director of Child Support Services REDLINE 5-15-18, 19. J1 - Assistant County Counsel CLEAN 5-15-18, 20. J2 - Assistant County Counsel REDLINE 5-15-18, 21. K1 - Associate Deputy County Counsel CLEAN 5-15-18, 22. K2 - Associate Deputy County Counsel REDLINE 5-15-18, 23. L1 - County Counsel CLEAN 5-15-18, 24. L2 - County Counsel REDLINE 5-15-18, 25. M1 - Deputy County Counsel CLEAN 5-15-18, 26. M2 - Deputy County Counsel REDLINE 5-15-18, 27. N1 - Sr. Deputy County Counsel CLEAN 5-15-18, 28. N2 - Sr. Deputy County Counsel REDLINE 5-15-18, 29. O - 18-0702 DRAFT Resolution Class Study Implementation 5-15-18, 30. P - Contract Routing Sheet, 31. Executed Resolution 090-2018
Related files: 18-0453, 18-0350, 16-0098, 18-1340, 19-1074, 19-1502, 18-0758, 18-0734, 18-0931

Title

Human Resources Department recommending the Board approve the following:

1) Revised department-specific class specification for the Board of Supervisors: Sr. Deputy Clerk of the Board;

2) Revised department-specific class specifications for the Department of Child Support Services: Assistant Director of Child Support Services/Chief Attorney and Director of Child Support Services;

3) Revised department-specific class specifications for the County Counsel’s Office: Assistant County Counsel (title change from: Chief Assistant County Counsel), Associate Deputy County Counsel (title change from: Associate County Counsel), County Counsel, Deputy County Counsel, and Sr. Deputy County Counsel;

4) Revised County-wide class specifications: Administrative Analyst I/II, Executive Assistant - Law and Justice (title change from Executive Secretary - Law and Justice), Investigative Assistant, Legal Secretary I/II, Office Assistant I/II, and Sr. Legal Secretary; and

5) Adopt and authorize the Chair to sign Resolution 090-2018 to approve the following:

a) The classification title change from Chief Assistant County Counsel to Assistant County Counsel;

b) The classification title change from Associate County Counsel to Associate Deputy County Counsel;

c) The allocation change of 1.0 FTE from Department Analyst I/II to Administrative Analyst I/II in the County Counsel’s Office; and

d) The downward reclassification (allocation changes) of two (0.5 FTE) positions (for a total of 1.0 FTE) from Legal Office Assistant I/II to Office Assistant I/II in the Public Defender’s Office. (Est. Time: 20 Min.)

 

FUNDING:                     N/A

Body

DEPARTMENT RECOMMENDATION

Human Resources Department recommending the Board approve the following:

1) Revised department-specific class specification for the Board of Supervisors: Sr. Deputy Clerk of the Board.

2) Revised department-specific class specifications for the Department of Child Support Services: Assistant Director of Child Support Services/Chief Attorney and Director of Child Support Services.

3) Revised department-specific class specifications for the County Counsel’s Office: Assistant County Counsel (title change from: Chief Assistant County Counsel), Associate Deputy County Counsel (title change from: Associate County Counsel), County Counsel, Deputy County Counsel, and Sr. Deputy County Counsel.

4) Revised County-wide class specifications: Administrative Analyst I/II, Executive Assistant - Law and Justice (title change from Executive Secretary - Law and Justice), Investigative Assistant, Legal Secretary I/II, Office Assistant I/II, and Sr. Legal Secretary.

5) Adopt and authorize the Chair to sign Resolution XXX-2018 to approve the following:

a) The classification title change from Chief Assistant County Counsel to Assistant County Counsel.

b) The classification title change from Associate County Counsel to Associate Deputy County Counsel.

c) The allocation change of 1.0 FTE from Department Analyst I/II to Administrative Analyst I/II in the County Counsel’s Office.

d) The downward reclassification (allocation changes) of two (0.5 FTE) positions (for a total of 1.0 FTE) from Legal Office Assistant I/II to Office Assistant I/II in the Public Defender’s Office.

 

DISCUSSION / BACKGROUND

In June 2016, the County engaged Koff and Associates (K&A) for the provision of professional services to design, conduct, and assist in recommending an implementation approach of a classification (Phase I) and compensation (Phase II) study for all County positions.  The overall goals of the classification and compensation study included: developing a competitive and fiscally responsible pay and benefit structure that is based upon market data and meets the needs of the County with regards to recruitment and retention of qualified staff; ensuring employees be recognized for the level and scope of work performed, and that they are paid on a fair and competitive basis, and ensuring class specifications reflect current programs, responsibilities, and technology. 

 

In September 2017, the Human Resources Department requested and received Board approval (Legistar # 16-0098) to implement, in phases, the County-Wide classification study. 

 

Human Resources began implementing the classification study on March 20th (Legistar # 18-0350).

 

The Human Resources Department has been working with departments (management and employees) and unions to finalize for Board consideration the newly proposed class specifications and allocation changes.  Below are the recommendations by department which include the following:

1) Revised class specifications

a)                     All sections in the class specifications were updated to better reflect the duties and responsibilities currently being performed and to be consistent with industry standards. 

2) Reclassifications (allocation changes)

a)                     Reclassifications/allocations are the result of Koff & Associates studying the positions and making recommendations to ensure that the duties currently being performed are in alignment with the correct classifications.

b)                     In cases of downward reclassifications, the Human Resources Department is requesting that the Board approve to Y-Rate the salary, which would not result in a cost savings nor reduce the salary consistent with the classification change, or place the incumbent at a particular salary step in the salary range.

 

Please note that six of the class specifications presented in this item are used throughout the County; therefore, these class specifications may be presented again, as additional revisions may be recommended by departments and/or unions in subsequent phases.  These classifications are identified as “County-Wide Classifications”.

 

County-Wide Classifications:

                     Administrative Analyst I/II*

                     The revised class specification was recently adopted by the Board.  However, Human Resources is requesting that the version presented in this Board item be adopted which includes an experience pattern for the I-level as well as a substitution pattern.  Having both of these will allow for the recruitment to yield additionally qualified candidates, but it also provides a career path for County employees.

                     Executive Assistant -Law and Justice

                     Investigative Assistant

                     Legal Secretary I/II

                     Office Assistant I/II**

                     Sr. Legal Secretary

 

Board of Supervisors

Department-specific class specification:

                     Sr. Deputy Clerk of the Board

 

Department of Child Support

Department-specific class specification:

                     Assistant Director of Child Support Services/Chief Attorney

                     Director of Child Support Services

 

 

County Counsel’s Office

Department-specific class specification:

                     Assistant County Counsel

o                     Title change from: Chief Assistant County Counsel

                     Associate Deputy County Counsel

o                     Title change from: Associate County Counsel

                     County Counsel

                     Deputy County Counsel

                     Sr. Deputy County Counsel

 

*Reallocation: One (1.0 FTE) Department Analyst I/II position (the incumbent is currently at the II-level) will be re-allocated to the Administrative Analyst I/II classification (the incumbent will remain at the II-level).

 

Public Defender’s Office

Allocation Changes:

 

**Proposed Downward Reclassification: Two (0.5 FTE) positions will be reclassified from Legal Office Assistant I/II to Office Assistant I/II.  Both incumbents will be placed at the Office Assistant II level; one incumbent’s salary, currently at step 5, will by Y-Rated. The other incumbent is currently at step 2 of the Legal Office Assistant I salary range and will be placed at Step 2 of the Office Assistant II salary range, which are identical.

 

ALTERNATIVES

The Board could choose not to adopt and approve any of the recommendations listed herein and request that revisions be made.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

 Board of Supervisors, Child Support Services, County Counsel, and  the Public Defender’s Department  and  El Dorado County Deputy County Counsel Association, and El Dorado County Employees’ Association (Local 1)

 

CAO RECOMMENDATION

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

The changes to classification titles and specifications will not result in any financial impact, as there are no corresponding changes to the compensation structure. The downward reclassifications will not have impact to the incumbents' current salaries and therefore would not result in any financial impact.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Upon Board adoption and approval, please provide Katie Lee in Human Resources with a copy of the fully executed Resolution.

 

STRATEGIC PLAN COMPONENT

Good Governance

 

CONTACT

Tameka Usher, Director of Human Resources