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Planning and Building Department recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment II to Agreement 6224 with CentralSquare Technologies for ongoing services for maintenance and operations of the County’s TRAKiT software program for electronic permitting, increasing the not-to-exceed amount by $68,580.31 for a new not-to-exceed amount of $656,832.53, to allow for as-needed general consulting, modular and/or system reconfiguration, training, project management, and other services determined necessary, and updated the scope of work with no change to contract term; and
2) Authorize the Purchasing Agent, or designee, to execute any further documents determined necessary related to Agreement 6224, including amendments which do not increase not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund / Technology Permit Fees.
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DISCUSSION / BACKGROUND
This proposed Amendment II increases the compensation amount by $68,580.31, for a new total not-to-exceed amount of $656,832.53, and incorporates Additional Services including, but not limited to, general consulting services, module and/or system reconfiguration, training, project management, and other services determined necessary and based on recommendations from CentralSquare’s 2022 TRAKiT Business Process Optimization Report. Additional Services, as noted, will be issued by a Sales Order and shall not exceed $50,000. In addition, the new not-to-exceed amount reflects a five percent (5%) increase to annual fees for years three (3), four (4), and five (5), for a total increase of $18,580.31 as provided in the Amended Project Cost Summary (Attachment B, Exhibit 1-A).
These additional services are not included in the original scope of the agreement with Central Square, but are necessary in order for staff to address ongoing issues with the full utilization of the system. In 2022, CentralSq...
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