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Planning and Building Department recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment III to Agreement 6224 with CentralSquare Technologies (CentralSquare) for ongoing maintenance and support of the TRAKiT software program for electronic permitting, extending the term by three (3) years for a revised expiration date of January 2, 2030, and increasing the amount by $430,180.57 for a new not-to-exceed amount of $1,087,013.10; and
2) Authorize the Purchasing Agent, or designee, to execute any further documents determined necessary related to Agreement 6224, including amendments which do not extend the term or increase the not-to-exceed amount of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: Technology Permit Fees - 100%.
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DISCUSSION / BACKGROUND
This proposed Amendment III extends the Agreement term by three (3) years, establishing a revised expiration date of January 2, 2030, and increases the compensation amount by $430,180.57 for a new not-to-exceed amount of $1,087,013.10. The extended term is necessary to ensure continuity of services while the County continues to explore opportunities to further enhance and modernize electronic permit processing capabilities, including potential improvements within TRAKiT and/or complementary permitting solutions that may strengthen overall operational efficiency. The additional budget is required to cover the annual system fees for the extended term.
Amendment II, approved in 2024, added $68,580.31 for general consulting services, module or system reconfiguration, training, project management, and other recommended services stemming from CentralSquare’s 2022 TRAKiT Business Process Optimization Report (BPO). To date, approximately $17,000 of this amount has been utilized. The remaining balance will continue to be available during the Agreement term to support ongoing optimization efforts.
In addition to the changes noted ab...
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