Title
Department of Transportation recommending the Board receive information regarding the contingency budget status for the Green Valley Road Slipout Repair Project, CIP 78707 / 36102008, Contract 2776. (Est. Time: 5 Min.)
FUNDING: Federal Highway Administration anticipated reimbursement (88.53%), California Disaster Assistance Act anticipated reimbursement (8.60%), Road Fund (2.87%). (Local, State and Federal Funds)
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DISCUSSION / BACKGROUND
The contract for the Green Valley Road Slipout Repair Project (Project) was approved by the Board on January 29, 2019, Item 21, Legistar 18-1967, and Notice to Proceed was issued for June 27, 2019.
The first item of work for the contractor was to identify actual location(s) of the broadband fiber optic utility existing at the site. The Project plans included anticipated depths for the utility based on as-built drawings provided by the utility company. However, after unsuccessfully attempts to locate the utility, it was discovered that the fiber optic line was installed at much greater depths than was originally anticipated. The Department of Transportation (Transportation) directed the contractor to pothole the additional depths and locations as extra work. After coordination with the utility company, Transportation determined that the fiber optic line must be relocated in order for the Project to be constructed. As a result, Transportation directed the contractor to demobilize equipment from the site, also as extra work. The utility company will be relocating the fiber optic line with no additional costs to Transportation allowing the line to continue to provide broadband service to the area. Once the utility is relocated, Transportation will pay the contractor to mobilize and complete the contract work.
To date, Transportation has issued two Contract Change Orders (CCOs), for a cumulative contingency amount of $66,457.44 or 7.01% of the original contract amount. These CCOs included the additional potholi...
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