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Planning and Building Department, Planning Services Division, Current Planning Unit, recommending the Board approve the following agreements for on-call land use planning services:
1) Make findings that it is more feasible and economical to engage outside consultants to assist the County with current planning and land use entitlement services on an as needed basis in accordance with Section 3.13.030 - Procedure of Chapter 3.13 (Contracting out) of Title 3 (Revenue and Finance), in the County Code of Ordinances;
2) Approve and authorize the Chair to sign Agreement 3801 with Michael Baker International in an amount not to exceed $650,000 for a term of three years; and
3) Approve and authorize the Chair to sign Agreement 3802 with Dudek in an amount not to exceed $150,000 for a term of three years.
FUNDING: General Fund, reimbursed by Developer Funds.
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DISCUSSION / BACKGROUND
The Planning and Building Department is facing the challenge of various new duties assignments, policies, ordinances, and regulations, resulting in an increased workload. In addition, the Department has acquired the Vacation Home Rental (VHR) function from the Treasurer Tax Collector. This includes all land use, permitting and enforcement activities (except first response handled by El Dorado County Sheriff’s Office in the field). Although the Department is working to hire staff to fill positions recently added to the Department’s personnel allocation to handle this workload, there is currently a lack of available Planning staff to handle the backlog of permit center and current planning projects, including the newly-assigned West Slope VHR workload.
The Procurement and Contracts Division completed a Request for Qualifications for Consulting Services for Community Development Services in February 2017. Michael Baker International and Dudek were ranked first and second on the list of firms qualified to provide services for land use planning.
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