File #: 23-0842    Version: 1
Type: Agenda Item Status: Approved
File created: 4/14/2023 In control: Board of Supervisors
On agenda: 6/6/2023 Final action: 6/6/2023
Title: District Attorney's Office recommending the Board consider the following: 1) Approve and authorize the continuation of perpetual agreement 01-098-01 (Contract 276, 139-S0611) with the State of California Department of Justice for laboratory analysis services in the estimated annual cost of $36,000; 2) Approve and authorize the Board Chair to execute Amendment II to Karpel Computer Systems, Agreement 6126, for Microsoft Office and M365 licenses in the estimated annual on-going cost of $47,889.60; and 3) Approve and authorize the Board Chair to execute retroactive Amendment I to Karpel Computer Systems, Agreement 4038, for Case Management System on-going support fees in the estimated annual cost of $79,500 (including storage fees) and additional one-time implementation cost of $27,000 for new services, contingent upon County Counsel and Risk Management review and approval. FUNDING: General Fund and Non-General Fund.
Attachments: 1. A - DA Perpetuals 2023, 2. B - State of CA DOJ C# 276, 3. C - Amd II C# 6126 PE, 4. D - Amd II C# 6126 Blue Route Approved, 5. E - Amd I C# 4038 Final Agreement, 6. F - Amd I C# 4038 Blue Route, 7. G - Retroactive Memo Amd I C# 4038 Karpel, 8. Executed Amd I C# 4038, 9. Executed Amd II C# 6126
Related files: 22-0489, 21-1766, 21-0941, 21-0379, 20-0736, 19-0931, 24-0923, 24-0925
Title
District Attorney's Office recommending the Board consider the following:
1) Approve and authorize the continuation of perpetual agreement 01-098-01 (Contract 276, 139-S0611) with the State of California Department of Justice for laboratory analysis services in the estimated annual cost of $36,000;
2) Approve and authorize the Board Chair to execute Amendment II to Karpel Computer Systems, Agreement 6126, for Microsoft Office and M365 licenses in the estimated annual on-going cost of $47,889.60; and
3) Approve and authorize the Board Chair to execute retroactive Amendment I to Karpel Computer Systems, Agreement 4038, for Case Management System on-going support fees in the estimated annual cost of $79,500 (including storage fees) and additional one-time implementation cost of $27,000 for new services, contingent upon County Counsel and Risk Management review and approval.

FUNDING: General Fund and Non-General Fund.
Body
DISCUSSION / BACKGROUND
In accordance with Board Policy C-17, Departments are required to obtain authorization from the Board of Supervisors, initially, and on an annual basis, to utilize any contract that does not have a stated contract term and exceeds the Purchasing Agent authority. The District Attorney's Office has Board-approved contracts that meet the above requirements with the State of California Department of Justice and Karpel Computer Systems.

Department of Justice
Since March 2005, the District Attorney's Office has contracted with the State of California Department of Justice (DOJ) who provides laboratory analysis of blood and urine samples for drugs and alcohol, a breath alcohol testing program, training and retraining of staff, and other administrative and logistical support of field breath alcohol tests. The cost of services is $35 per subject tested, and the District Attorney's Office estimates the total annual cost of $36,000.

Karpel (M365)
In November 2021, the Board authorized the department to enter into a per...

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