County of El Dorado - File #: 19-0547

• File #: 19-0547
• Version: 1
• Type: Agenda Item
• Status: Approved
• File created: 3/29/2019
• In control: Board of Supervisors
• On agenda: 4/30/2019
• Final action: 4/30/2019
• Title: Health and Human Services Agency (HHSA) recommending the Board: 1) Approve and authorize the Chair to sign Memorandum of Understanding (MOU) (FENIX # to be determined) with the CalSAWS Consortium, a California Joint Powers Authority, that supersedes existing Memorandum of Understanding 053-M1811, including any and all prior amendments, for an estimated reoccurring annual cost of $48,950, with a perpetual term to begin on June 28, 2019; 2) Authorize the Purchasing Agent to execute further documents relating to the MOU, including amendments that do not increase the maximum dollar amount or change the term of the MOU, and contingent upon approval by County Counsel and Risk Management; and 3) Authorize the HHSA Director or the Chief Fiscal Officer to execute any required fiscal and programmatic reports. FUNDING: 49% Federal, 23% Social Services Realignment, 24% State, and 4% County General Fund.
• Related files: 10-0540, 10-0372, 09-0315, 08-0807, 07-596, 17-0526, 20-0450

Date	Ver.	Action By	Action	Result
4/30/2019	1	Board of Supervisors	Approved	Pass

Title
Health and Human Services Agency (HHSA) recommending the Board:
1) Approve and authorize the Chair to sign Memorandum of Understanding (MOU) (FENIX # to be determined) with the CalSAWS Consortium, a California Joint Powers Authority, that supersedes existing Memorandum of Understanding 053-M1811, including any and all prior amendments, for an estimated reoccurring annual cost of $48,950, with a perpetual term to begin on June 28, 2019;
2) Authorize the Purchasing Agent to execute further documents relating to the MOU, including amendments that do not increase the maximum dollar amount or change the term of the MOU, and contingent upon approval by County Counsel and Risk Management; and
3) Authorize the HHSA Director or the Chief Fiscal Officer to execute any required fiscal and programmatic reports.

FUNDING: 49% Federal, 23% Social Services Realignment, 24% State, and 4% County General Fund.
Body
DISCUSSION / BACKGROUND:
This Memorandum of Understanding (MOU) between the County and the CalSAWS JPA replaces existing MOU 053-M1811 and is required for the County to be a participating member of the CalSAWS JPA. The CalSAWS JPA is being formed to replace the current C-IV Consortium which was established for counties to participate in and use the current C-IV software platform. C-IV is being replaced with SAWS, an updated and expanded platform used for Medi-Cal, California Work Opportunity & Responsibility to Kids/Temporary Aid to Needy Families (CalWORKs/TANF), CalFresh/Supplemental Nutrition Assistance Program (SNAP), Cash Assistance Program for Immigrants (CAPI), Foster Care, Refugee Cash Assistance (RCA), Kinship Guardianship Assistance Program (KinGAP), California Food Assistance Program (CFAP), General Assistance/General Relief (GA/GR), Adoption Assistance, and other subprograms. This new participation MOU with CalSAWS JPA includes an annual participation fee, which for 2019-2020 is estimated to be $48,950.

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