Title
Planning and Building Department, Airports Division, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 3104 with EPIC Aviation, LLC, to extend the five-year term by four months, to November 19, 2023, with no change in rates or increase in compensation, and to include necessary contract administration and article updates, for continuing airport fuel and related support services at the Placerville and Georgetown Airports.
FUNDING: Placerville and Georgetown Airport Enterprise Funds.
Body
DISCUSSION / BACKGROUND
The County of El Dorado is the owner and operator of two public airports, one located at 3501 Airport Road in Placerville, the Placerville Airport, and the other at 6245 Aerodrome Way in Georgetown, the Georgetown Airport, with operations and maintenance of these two airports administered by the County’s Planning and Building Department (Planning and Building).
To continue providing aviation fuel at both airports, along with a credit card program and point of sale system and procedures to accept such payments on behalf of the County, the Board, at its June 12, 2018, meeting (Item 5), awarded Request for Proposals 18-405-029 to EPIC Aviation, LLC (EPIC), as the low qualified proposer. The Board further authorized the Chair to sign an agreement with EPIC for a five-year period with a not-to-exceed amount of $3,500,000. Agreement for Services 3104 (Agreement) between the County and EPIC became effective on July 19, 2018, with a stated term of July 20, 2018, through July 19, 2023 (Attachment C).
In anticipation of the upcoming expiration of the Agreement, Planning and Building submitted a request on April 3, 2023, to the Procurement and Contracts Division of the County’s Chief Administrative Office (County Procurement) for a Request for Proposals (RFP). County Procurement issued RFP 23-405-064 on June 15, 2023; the expected RFP closure date is July 14, 2023. Recognizing the short window of...
Click here for full text