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Planning and Building Department, Airports Division, recommending the Board approve and authorize the Chair to sign the Second Amendment to Agreement for Services 3104 with EPIC Aviation, LLC, to extend the term by three months, to February 19, 2024, with no change in rates or increase in compensation, for continuing the purchase and sale of airport fuel and related support services at the Placerville and Georgetown Airports.
FUNDING: Placerville and Georgetown Airport Enterprise Funds.
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DISCUSSION / BACKGROUND
The County of El Dorado is the owner and operator of two public airports, the Placerville Airport, at 3501 Airport Road in Placerville, and the Georgetown Airport, at 6245 Aerodrome Way in Georgetown, with operations and maintenance of these two airports administered by the County’s Planning and Building Department (Planning and Building). The County purchases aviation fuel to sell to users at both airports, utilizing a credit card program and point of sale system and procedures to accept such payments on behalf of the County.
At its June 12, 2018 meeting (Item 5), the Board awarded Request for Proposals 18-405-029 to EPIC Aviation, LLC (EPIC), as the low qualified proposer. The Board further authorized the Chair to sign an agreement with EPIC for a five-year period with a not-to-exceed amount of $3,500,000. Agreement for Services 3104 (Agreement) between the County and EPIC became effective on July 19, 2018, with a stated term of July 20, 2018, through July 19, 2023 (Attachment D). On July 18, 2023, to avoid a gap in services related to the purchase of fuel for airport users, the Board approved an extension to Agreement for Services 3104, through November 19, 2023, to allow additional time to complete the Request for Proposals (RFP) process and formulate a new agreement with the successful proposer. The RFP closed on July 14, 2023, and the apparent low qualified proposer was CityServiceValcon.
The County has contracted with EPIC for mo...
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