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File #: 10-1146    Version:
Type: Agenda Item Status: Approved
File created: 10/19/2010 In control: Board of Supervisors
On agenda: 11/6/2012 Final action: 11/6/2012
Title: Department of Transportation recommending the Board consider the following: 1) Authorize the Chair to sign the Notice of Acceptance with Don Garcia Excavating and Paving, Inc. for the Sawmill 2A Bike Path and Erosion Control Project (PW No. 10-30557, CIP No. 95165) in the Lake Tahoe Basin; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period. FUNDING: This Project was funded with United States Forest Service, Tahoe Regional Planning Agency Air Quality Mitigation Funds, and Congestion Mitigation Air Quality Improvement Program. The requested Board action has no associated fiscal impact.
Attachments: 1. 3A - Recorders Form 11-6-12, 2. 3B - Attachment A 11-6-12, 3. 3C - Notice of Acceptance 11-6-12, 4. 2A - Addendum No. 1, 5. 2B - Addendum No. 2, 6. 2C - Award of Bid Letter.PDF, 7. 2D - Bid Protest and Response No.1.pdf, 8. 2E - Bid Protest and Response No.2.pdf, 9. 2F - Bid Protest Withdrawal.pdf, 10. 2G - Bid Summary.pdf, 11. A - Approved CRS, 12. B - Specs, 13. C - Plans, 14. D - Vicinity Map
Title
Department of Transportation recommending the Board consider the following:
1) Authorize the Chair to sign the Notice of Acceptance with Don Garcia Excavating and Paving, Inc. for the Sawmill 2A Bike Path and Erosion Control Project (PW No. 10-30557, CIP No. 95165) in the Lake Tahoe Basin; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period.

FUNDING: This Project was funded with United States Forest Service, Tahoe Regional Planning Agency Air Quality Mitigation Funds, and Congestion Mitigation Air Quality Improvement Program. The requested Board action has no associated fiscal impact.
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Reason for Recommendation:
The Contract for the Sawmill 2A Bike Path and Erosion Control Project (Project) in the Lake Tahoe Basin was approved by the Board on December 13, 2011. The Project was completed on August 3, 2012. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. If there are no construction defects or warrantee claims during the one-year guarantee period, the Department will notify the Acting Clerk of the Board to release the Payment and Performance Bonds one year after the NOA is recorded.

The construction budget for this Project, as reflected in the Department of Transportation's (Department) 2012 Capital Improvement Program, was $832,000. The total completed construction cost of the Project is listed below:

Original Bid Price $842,260.00

Construction Contract Item Cost $800,471.83
Contract Change Orders $ 56,037.80
Final Cost of Construction Contract $846,509.92

Major Contract Change Orders on this Project dealt with removing concrete encasement on existing utilities, revising contract unit prices for revegetation items and a 48-inch pipe extension.

Action to be taken following Board approval:
1. The Chair will sign the ...

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