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File #: 10-1202    Version:
Type: Agenda Item Status: Approved
File created: 11/1/2010 In control: Board of Supervisors
On agenda: 10/29/2013 Final action: 10/29/2013
Title: Health and Human Services Agency, Public Health Division, recommending the Board consider the following: 1) Authorize the Chair to sign retroactive funding Agreement No. 108-F1411(CDPH Grant Contract Number 13-20125) with the California Department of Public Health in the amount of $37,893 to provide Human Immunodeficiency Virus or Acquired Immunodeficiency Syndrome surveillance activities for a term of July 1, 2013 through June 30, 2016; and 2) Authorize the Chief Administrative Officer or designee to execute further documents relating to Agreement No. 108-F1411, including amendments thereto, contingent upon approval by County Counsel and Risk Management, which do not affect the maximum dollar amount or term of the Agreement and further authorize the Director of the Health and Human Services Agency, or successor, to continue to administer Agreement for Services No. 108-F1411 and execute any subsequent documents relating to said Agreement including required fiscal and programmatic rep...
Attachments: 1. 4A - Approved CRS, 108-F1411, 10-29-2013.pdf, 2. 4B - 108-F1411 Agrmnt, 10-29-2013.pdf, 3. 4C - 108-F1411, Ex A, 10-29-2013.pdf, 4. 4D - 108-F1411, Ex B, 10-29-2013.pdf, 5. 4E - 108-F1411, Ex B, Attach, 10-29-2013.pdf, 6. 4F - 108-F1411, Ex C-J, 10-29-2013.pdf, 7. 4G - 108-F1411, CCC-307, 10-29-2013.pdf, 8. 4H - 108-F1411, Darfur, 10-29-2013.pdf, 9. Executed Agreement 108-F1411 (BOS 10/29/14), 10. 3A Apprvd CRS, AIDS BG, 08-28-12.pdf, 11. 3B Amndmnt 2, 08-28-12.pdf, 12. 3C MOU A02, 08-28-12.pdf, 13. 3C2 Exhbt to MOU, 08-28-12.pdf, 14. 2A - Blue Route AIDS 10-95256, A1, 15. 2B - AIDS 10-95256, A1, 16. A - Blue Sheet 228-162C-P-R2010.pdf, 17. B - 228-162C-P-R2010.pdf
Title
Health and Human Services Agency, Public Health Division, recommending the Board consider the following:
1)  Authorize the Chair to sign retroactive funding Agreement No. 108-F1411(CDPH Grant Contract Number 13-20125) with the California Department of Public Health in the amount of $37,893 to provide Human Immunodeficiency Virus or Acquired Immunodeficiency Syndrome surveillance activities for a term of July 1, 2013 through June 30, 2016; and
2)  Authorize the Chief Administrative Officer or designee to execute further documents relating to Agreement No. 108-F1411, including amendments thereto, contingent upon approval by County Counsel and Risk Management, which do not affect the maximum dollar amount or term of the Agreement and further authorize the Director of the Health and Human Services Agency, or successor, to continue to administer Agreement for Services No. 108-F1411 and execute any subsequent documents relating to said Agreement including required fiscal and programmatic reports.
FUNDING:  State General Funds through the California Department of Public Health, Office of AIDS.
Body
Budget Summary
 
Total Funding (3 years) ………………………
$37,893
 
 
Budgeted
 
Budgeted (FY 2013-14)...…………………….
$12,631
Estimated (FY 2014-15)...…………………….
$12,631
Estimated (FY 2015-16)...…………………….
$12,631
Total Estimated Funding Available…………
$37,893
 
 
Change to Net County Cost……………….....
$0
Fiscal Impact/Change to Net County Cost
There is no Net County Cost associated with this funding Agreement.  Health and Human Services Agency ("HHSA") included the appropriate amount of funds in its Fiscal Year ("FY") 2013-14 Budget and will incorporate the appropriate amount of funds in its FY 2014-15 and FY 2015-16 County Budget Requests as soon as the funding for each of those fiscal years is determined and released by the California Department of Public Health ("CDPH"), Center for Infectious Diseases, Office of AIDS ("OA"), Surveillance, Research and Evaluation Branch.
Background
Each year, the State of California Office of AIDS announces the availability of funding to California counties to continue efforts to prevent the spread of Human Immunodeficiency Virus or Acquired Immunodeficiency Syndrome ("HIV/AIDS") through testing, counseling, and tracking of the disease.  HIV/AIDS Surveillance Program activities focus on four goals:
1.  Establish and enhance active and passive HIV/AIDS case surveillance in health and social service settings, including laboratories and confidential test sites.  Improve the timeliness, accuracy, and reliability of the local HIV/AIDS case data.  Investigate reported HIV/AIDS cases in order to establish an accurate mode of HIV transmission, and in conjunction with OA staff, conduct investigations of cases of public health importance;
2.  Comply with California and federal laws that protect the rights of individuals infected with HIV/AIDS by assuring that identifying information is safeguarded both in original case reports and in disseminated data;
3.  In collaboration with OA, plan, conduct, and disseminate studies of HIV/AIDS morbidity and mortality; and
4.  Monitor the timeliness and completeness of HIV/AIDS name-based case reporting and direct HIV/AIDS case finding activities to ensure optimal use of surveillance resources.
Reason for Recommendation
The Health and Human Services Agency recommends approval of No. 108-F1411 (CDPH Grant Contract Number 13-20125) to ensure the continuing provision of HIV/AIDS case surveillance services through the County Communicable Disease Program for the term of July 1, 2013 through June 30, 2016.
Action(s) to be taken following Board approval
1.      Chair to sign the following number of originals of each of the following documents:  
a.      Standard Agreement 13-20125 (4);
b.      Contractor Certification (2);
c.      Darfur Contracting Act Certification (2); and
d.      Certification Regarding Lobbying (2).
2.      Board Clerk's Office to return one certified Minute Order for this Board Item and all signed documents to HHSA Contracts Unit, at 3057 Briw Road, Suite A;
3.      HHSA to submit the originally signed documents to the California Department of Public Health, Office of AIDS; and
4.      HHSA to submit one (1) fully executed original Agreement to the Board Clerk's Office upon receipt from CDPH.
Contact
Don Ashton, M.P.A., Interim Director
Concurrences
County Counsel and Risk Management