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File #: 12-0325    Version:
Type: Agenda Item Status: Approved
File created: 3/6/2012 In control: Board of Supervisors
On agenda: 7/28/2015 Final action: 7/28/2015
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with DeSilva Gates Construction, L.P. for the U.S. 50 HOV Lanes Phase 0 Project, CIP No. 53124, Agreement No. 12-30639, P&C No. 157-C1399; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division after the one-year guarantee period. FUNDING: This Project was funded with State Corridor Mobility Improvement Account (83%), Tribe Funding (17%) and the Road Fund (<1%). (No Federal Funds)
Attachments: 1. 5A - Notice of Acceptance 7-28-15, 2. 5B - Attachment A 7-28-15, 3. 5C - Recorders Form 7-28-15, 4. Recorded Notice of Acceptance (BOS 7-28-15), 5. 4A - CCO 47 1-27-15, 6. 4B - CCO Summary Worksheet 1-27-15, 7. 3A - CCO No. 5 12-11-12, 8. 3B - Project Budget Update 12-11-12, 9. 3C - Press Release 12-11-12, 10. 2A - Addendum No 1, 11. 2B - Addendum No 2.pdf, 12. 2C - Bid Summary.pdf, 13. 2D - Award of Bid Letter.pdf, 14. A - Draft Contract Docs.pdf, 15. B - Draft Plans.pdf, 16. C - Vicinity Map.pdf, 17. D - Rd Closure Reso.pdf, 18. E - 12-0325 Approved CRS-Contract Docs.pdf, 19. F - 12-0325 Final Contract Docs (1).pdf, 20. H - 12-0325 Approved CRS-Rd Close Reso.pdf, 21. Fully executed Resolution 085-2012.pdf
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with DeSilva Gates Construction, L.P. for the U.S. 50 HOV Lanes Phase 0 Project, CIP No. 53124, Agreement No. 12-30639, P&C No. 157-C1399; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division after the one-year guarantee period.

FUNDING: This Project was funded with State Corridor Mobility Improvement Account (83%), Tribe Funding (17%) and the Road Fund (<1%). (No Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and Authorize the Chair to sign the Notice of Acceptance with DeSilva Gates Construction, L.P. for the U.S. 50 HOV Lanes Phase 0 Project, CIP No. 53124, Agreement No. 12-30639, P&C No. 157-C1399; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division after the one-year guarantee period.

DISCUSSION / BACKGROUND
The contract for the U.S. 50 HOV Lanes Phase 0 was approved by the Board on June 19, 2012 (Item No. 13). Construction was substantially completed on March 31, 2015. Recordation of the Notice of Acceptance will start legal times for guarantees, a lien period and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 12,455,555
Contract Item Cost $ 12,176,241
Contract Change Order Cost $ 1,207,602
Total Direct Construction Cost $ 13,383,842
Direct Construction Budget $ 14,625,000

Major Contract Change Orders on the Project dealt with ...

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