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File #: 15-0283    Version:
Type: Agenda Item Status: Approved
File created: 2/26/2015 In control: Board of Supervisors
On agenda: 11/17/2015 Final action: 11/17/2015
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Thomas Haen Company, Inc. for the Tahoe Hills Erosion Control Project, CIP 95171, Agreement PW 14-31075, P&C 403-C1599; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division after the one-year guarantee period. FUNDING: United States Forest Service Grant (94%) and Tahoe Regional Planning Agency (6%). (Federal Funds)
Attachments: 1. 3A - Notice of Acceptance 11-17-15, 2. 3B - Attachment A 11-17-15, 3. 3C - Recorder's Form 11-17-15, 4. Executed Recorded Notice of Acceptance 11-17-15, 5. 2A - Addendum No. 1 7-14-15, 6. 2B - Addendum No. 2 7-14-15, 7. 2C - Bid Summary 7-14-15, 8. 2D - Award Letter 7-14-15, 9. A - Approved CRS 6-2-15, 10. B - Contract Specs 6-2-15, 11. C - Plan Set 6-2-15, 12. D - Vicinity Map 6-2-15, 13. Executed Title Sheet 6-2-15 item 22.pdf
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Thomas Haen Company, Inc. for the Tahoe Hills Erosion Control Project, CIP 95171, Agreement PW 14-31075, P&C 403-C1599; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division after the one-year guarantee period.

FUNDING: United States Forest Service Grant (94%) and Tahoe Regional Planning Agency (6%). (Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Thomas Haen Company, Inc. for the Tahoe Hills Erosion Control Project, CIP No. 95171, Agreement PW No. 14-31075, P&C No. 403-C1599; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation after the one-year guarantee period.

DISCUSSION / BACKGROUND
The contract for the Tahoe Hills Erosion Control Project (Project) was approved by the Board on August 7, 2015. Construction was substantially completed on September 21, 2015. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 327,824.50
Contract Item Cost $ 325,316.50
Contract Change Order Cost $ 4,074.00
Total Direct Construction Cost $ 329,390.50
Direct Construction Budget $ 345,000.00

Major Contract Change Orders (CCO) on the Project dealt with the following:
ยท CCO#1 - Fracture and removal of rock that was affec...

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