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File #: 13-0599    Version:
Type: Agenda Item Status: Approved
File created: 5/16/2013 In control: Board of Supervisors
On agenda: 12/8/2015 Final action: 12/8/2015
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Lorang Brothers Construction, Inc. for the Pleasant Valley Road at Oak Hill Road Intersection Improvements Project, Contract PW 10-30506, CIP 73358, P&C 065-C1475; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period. FUNDING: This Project is funded by Highway Safety Improvement Program (72%), Traffic Impact Mitigation Fees (18%), and Regional Surface Transportation Program (10%). (Federal Funds)
Attachments: 1. 4A - Notice of Acceptance 12-8-15, 2. 4B - Attachment A 12-8-15, 3. 4C - Recorder's Notice 12-8-15, 4. Executed Recorded Notice of Acceptance 12-8-15, 5. 3A - Addendum No. 1 7-14-15, 6. 3B - Addendum No. 2 7-14-15, 7. 3C - Bid Summary 7-14-15, 8. 3D - Director Award Bid Letter 7-14-15, 9. Executed Contract PW10-30506 (7-14-15), 10. 2A - App CRS 4-28-15, 11. 2B - Specs 4-28-15, 12. 2C - Plans 4-28-15, 13. 2D - Vicinity Map 4-28-15, 14. Executed Title Sheet (4-28-15), 15. A - Draft CRS 6-18-13, 16. B - Draft Specs 6-18-13, 17. C - Draft Plans 6-18-13
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Lorang Brothers Construction, Inc. for the Pleasant Valley Road at Oak Hill Road Intersection Improvements Project, Contract PW 10-30506, CIP 73358, P&C 065-C1475; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period.

FUNDING: This Project is funded by Highway Safety Improvement Program (72%), Traffic Impact Mitigation Fees (18%), and Regional Surface Transportation Program (10%). (Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Lorang Brothers Construction, Inc. for the Pleasant Valley Road at Oak Hill Road Intersection Improvements Project (Project), Contract No. PW 10-30506, CIP No. 73358, P&C No. 065-C1475; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation after the one-year guarantee period.

DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on July 14, 2015, item number 24. Construction was substantially completed on September 18, 2015. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 612,946.60
Contract Item Cost $ 633,363.30
Contract Change Order Cost $ 26,528.07
Total Direct Construction Cost $ 659,891.37...

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