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File #: 15-0604    Version:
Type: Agenda Item Status: Approved
File created: 4/30/2015 In control: Board of Supervisors
On agenda: 1/12/2016 Final action: 1/12/2016
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Tim Paxin’s Pacific Excavation, Inc. for the Green Valley Road Traffic Signal Interconnect Project, Contract PW 14-31065, CIP 73151, P&C 017-C1699; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period. FUNDING: Highway Safety Improvement Program (86%) and Regional Surface Transportation Program Match Funds - Caltrans (14%). (Federal Funds)
Attachments: 1. 3A - Notice of Acceptance 01-12-16, 2. 3B - Attachment A 01-12-16, 3. 3C - Recorder's Notice 01-12-16, 4. Recorded Notice of Acceptance, 5. 2A - Addendum No. 1 7-21-15, 6. 2B - Bid Summary 7-21-15, 7. 2C - Director Award Bid Ltr 7-21-15, 8. Executed Contract 14-31065 (7-21-15), 9. A - Approved CRS 6-2-15, 10. B - Final Specs 6-2-15, 11. C - Final Plans 6-2-15, 12. D - Vicinity Map 6-2-15, 13. Executed Title Sheet (6-2-15)
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Tim Paxin’s Pacific Excavation, Inc. for the Green Valley Road Traffic Signal Interconnect Project, Contract PW 14-31065, CIP 73151, P&C 017-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period.

FUNDING: Highway Safety Improvement Program (86%) and Regional Surface Transportation Program Match Funds - Caltrans (14%). (Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Tim Paxin’s Pacific Excavation, Inc. for the Green Valley Road Traffic Signal Interconnect Project (Project), Contract No. PW 14-31065, CIP No. 73151, P&C No. 017-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation after the one-year guarantee period.

DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on July 21, 2015, item number 11. Construction was substantially completed on November 20, 2015. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 172,582.57
Contract Item Cost $ 171,926.93
Contract Change Order Cost $ 13,674.02
Total Direct Construction Cost $ 185,600.95
Direct Construction Budget $ 192,700.00

The contract change order cost ...

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