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File #: 15-1271    Version:
Type: Agenda Item Status: Approved
File created: 10/20/2015 In control: Board of Supervisors
On agenda: 6/28/2016 Final action: 6/28/2016
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Vintage Paving Company, Inc., for the Class II Bikeway - Green Valley Road from Loch Way to Signalized Entrance to Pleasant Grove Middle School Project, Contract PW 15-31099, CIP 72309, P&C 039-C1699; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period. FUNDING: Bicycle Transportation Account (71%), Regional Surface Transportation Program Exchange Funds (22%), Transportation Development Act (7%). (No Federal Funds)
Attachments: 1. 3A - Notice of Acceptance 06-28-16, 2. 3B - Attachment A 06-28-16, 3. 3C - Recorders Form 06-28-16, 4. Executed Notice of Acceptance 6-28-16, 5. 2A - Addendum No. 1 2-9-16, 6. 2B - Addendum No. 2 2-9-16, 7. 2C - Bid Summary 2-9-16, 8. 2D - Director's Award Letter 2-9-16, 9. Executed Contract 15-31099 2-9-16, 10. A - App CRS 12-8-15, 11. B - Final Specs 12-8-15, 12. C - Final Plans 12-8-15, 13. D - Vicinity Map 12-8-15, 14. Executed Plans 12-8-15
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Vintage Paving Company, Inc., for the Class II Bikeway - Green Valley Road from Loch Way to Signalized Entrance to Pleasant Grove Middle School Project, Contract PW 15-31099, CIP 72309, P&C 039-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period.

FUNDING: Bicycle Transportation Account (71%), Regional Surface Transportation Program Exchange Funds (22%), Transportation Development Act (7%). (No Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Vintage Paving Company, Inc., for the Class II Bikeway - Green Valley Road from Loch Way to Signalized Entrance to Pleasant Grove Middle School Project (Project), Contract PW 15-31099, CIP 72309, P&C 039-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation after the one-year guarantee period.

DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on February 9, 2016 (Item 13). Construction was substantially completed on April 25, 2016. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 214,309.15
Contract Item Cost $ 217,383.23
Contract Change Order Cost $ 0.00
Total Dire...

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