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File #: 12-1497    Version:
Type: Agenda Item Status: Approved
File created: 12/4/2012 In control: Board of Supervisors
On agenda: 1/24/2017 Final action: 1/24/2017
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board authorize the following: 1) Make findings that it is more economical and feasible to contract out for insurance certificate collection and monitoring services in accordance with Ordinance 3.12.030; 2) Approve the continuation of perpetual Agreement 237-S1611 with CSAC-EIA for the provision of CSAC-EIA’s contract with Ebix RCS for insurance certificate collection and monitoring services; and 3) Approve and authorize the Chair to execute Amendment I to Agreement 237-S1611 adjusting the fees to reflect the annual change in the Consumer Price Index effective January 1, 2017 per the terms of the original agreement, for an estimated cost of $17,250. FUNDING: Risk Management Internal Service Fund-Liability Sub Fund.
Attachments: 1. 5A - Approved Blue Route 237-S1611 AMD I 1-24-17, 2. 5B - Amend I to Agreement 237-S1611 1-24-17, 3. Executed Amendment I to Agreement 237-S1611, 4. 4A - Approved Blue Route 237-S1611 12-15-15, 5. 4B - Agreement 237-S1611 12-15-15, 6. Executed Agreement 237-S1611 12-15-15, 7. 2A - Amendment I to Agreement 324-S1311 8-5-14, 8. Executed Amend I 8-5-14, 9. A - Agreement 324-S1311 12-18-12
Related files: 19-1855, 19-1789
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board authorize the following:
1) Make findings that it is more economical and feasible to contract out for insurance certificate collection and monitoring services in accordance with Ordinance 3.12.030;
2) Approve the continuation of perpetual Agreement 237-S1611 with CSAC-EIA for the provision of CSAC-EIA’s contract with Ebix RCS for insurance certificate collection and monitoring services; and
3) Approve and authorize the Chair to execute Amendment I to Agreement 237-S1611 adjusting the fees to reflect the annual change in the Consumer Price Index effective January 1, 2017 per the terms of the original agreement, for an estimated cost of $17,250.

FUNDING: Risk Management Internal Service Fund-Liability Sub Fund.
Body
DEPARTMENT RECOMMENDATION
Chief Administrative Office, Procurement and Contracts Division, recommending the Board authorize the following:
1) Make findings that it is more economical and feasible to contract out for insurance certificate collection and monitoring services in accordance with Ordinance 3.12.030;
2) Approve the continuation of perpetual Agreement No. 237-S1611 with CSAC-EIA for the provision of CSAC-EIA’s contract with Ebix RCS for insurance certificate collection and monitoring services; and
3) Approve and authorize the Chair to execute Amendment I to Agreement No. 237-S1611 adjusting the fees to reflect the annual change in the Consumer Price Index (CPI) effective January 1, 2017 per the terms of the original agreement, for an estimated cost of $17,250.

DISCUSSION / BACKGROUND
On December 15, 2015, the Board approved Agreement 237-S1611 with Ebix BPO for insurance certificate tracking. This agreement replaced and superseded Agreement 324-S1311 executed on August 5, 2014. We are now asking the Board to approve the continuation of this agreement along with the rate increase per the terms of the agreement. Per Section B-1.5 of the original a...

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