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File #: 11-1251    Version:
Type: Agenda Item Status: Approved
File created: 10/26/2011 In control: Board of Supervisors
On agenda: 6/27/2017 Final action: 6/27/2017
Title: Sheriff's Office recommending the Board approve and authorize the continuation of the following perpetual agreements: 1) Trans Union LLC, Agreement 874-S0910, through October 31, 2018, with no additional funding needed to Blanket Purchase Order 20100133; and 2) NEC Corporation, Agreement 184-O1410, through August 4, 2018 with an increase of $4,174 to Blanket Purchase Order 20140670. FUNDING: Sheriff's Operating Budget - General Fund.
Attachments: 1. 9A - Sheriff Perpetual Spreadsheet 06-27-17, 2. 9B - Sheriff Perpetual Agreement NEC Price Quote 06-27-17, 3. 8A - Sheriff Perpetual Spreadsheet 06-28-16, 4. 8B - Sheriff Perpetual Agreement NEC Price Quote 06-28-16, 5. 7A - Sheriff Perpetual Agreements Spreadsheet 07-21-15, 6. 7B - Sheriff Perpetual Agreements NEC Price Quote 07-21-15, 7. 6A - Sheriff Perpetual Agreement Sirron Software Quote 03-03-15, 8. 5A - Sheriff TransUnion Blue Route 11-04-14, 9. 5B - Sheriff TransUnion Pricing Exhibit 11-04-14, 10. 4A - Sirron Software BP 10-08-13, 11. 4B - Global Tower LLC BP 10-08-13, 12. 4C - Trans Union LLC BP 10-08-13, 13. 3A - Trans Union Blue 12-04-12, 14. 3B - Trans Union Pricing Addendum 12-11-12, 15. Executed Pricing Addendum 12-11-12 item 9.pdf, 16. 2A - BP Sirron 11-06-12, 17. 2B - BP Global Tower 11-06-12, 18. A - Sirron 282-S0011 Amend 1, 19. B - Global Tower, 20. C - Sirron - Amendment II, 21. D - Trans Union
Related files: 18-0631, 18-1284, 19-1211, 20-1025
Title
Sheriff's Office recommending the Board approve and authorize the continuation of the following perpetual agreements:
1) Trans Union LLC, Agreement 874-S0910, through October 31, 2018, with no additional funding needed to Blanket Purchase Order 20100133; and
2) NEC Corporation, Agreement 184-O1410, through August 4, 2018 with an increase of $4,174 to Blanket Purchase Order 20140670.

FUNDING: Sheriff's Operating Budget - General Fund.
Body
DEPARTMENT RECOMMENDATION
Sheriff's Office recommends the continuation of these perpetual agreements in order to receive necessary services.

DISCUSSION / BACKGROUND
In accordance with Board Policy C-17, departments are required to obtain authorization from the Board of Supervisors on an annual basis to utilize any contract that does not have a stated contract term . The Sheriff's Office has Board-approved contracts with the above referenced companies for consumer reporting information for background investigations, and for maintenance of a latent finger print reader, which do not have a stated contract term, and is recommending the Board authorize the continued use of these agreements for FY 2017/2018.

Trans Union LLC

Trans Union LLC provides Consumer Report Information to background investigators in the Sheriff's Office. These reports provide an unbiased account of a potential employee's financial background information. The Blanket Purchase Order has approximately $14,651 remaining, and the Sheriff's Office annual expense last year was approximately $1,352. As a result, this request is to simply approve the extension from November 1, 2017 through October 31, 2018, with no additional funding for Agreement # 874-S0910.

NEC Corporation

On January 17, 2014, the Board signed perpetual Maintenance Agreement No. 184-O1410 with NEC Corporation of America for maintenance of a Latent Finger Print Reader for the term August 5, 2013 to August 4, 2014 with automatic renewals yearly. This request is to continue that...

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