Share to Facebook Share to Twitter Bookmark and Share
File #: 18-0027    Version: 1
Type: Agenda Item Status: Approved
File created: 12/20/2017 In control: Board of Supervisors
On agenda: 1/9/2018 Final action: 1/9/2018
Title: Information Technologies recommending the Board approve all current perpetual hardware maintenance and software license agreements as outlined on the chart dated January 2018 for on-going hardware maintenance and software support for the remainder of Fiscal Year 2017/18 and Fiscal Year 2018/19. (See attachment A) FUNDING: General Fund, with cost recovery in future year(s) through the A-87 Cost Plan.
Attachments: 1. A - FY 18-19 Perpetual Software License Agreements 01.09.18
Related files: 18-0476, 19-0039
Title
Information Technologies recommending the Board approve all current perpetual hardware maintenance and software license agreements as outlined on the chart dated January 2018 for on-going hardware maintenance and software support for the remainder of Fiscal Year 2017/18 and Fiscal Year 2018/19. (See attachment A)

FUNDING: General Fund, with cost recovery in future year(s) through the A-87 Cost Plan.
Body
DEPARTMENT RECOMMENDATION
The Board is being asked to approve all current perpetual hardware maintenance and software license agreements as outlined on the chart dated January 2018, for on-going hardware maintenance and software support for the remainder of Fiscal Year 2017-18 and Fiscal Year 2018-19.

IT is advising the Board of all current perpetual hardware maintenance and software license agreements for on-going maintenance and support fees, administered by IT, and recommending the Board:

1) Approve continuation of the perpetual hardware maintenance and software license/support agreements for the dates and approximate annual payment amounts indicated; and

2) Authorize all actions necessary for the continuation of the perpetual agreements including extension of the software maintenance as required by the agreements; and

3) Authorize the Purchasing Agent to encumber funds for the FY 2017-18 and FY 2018-19 hardware and software maintenance payments required for each perpetual agreement.

Any future changes to the terms and conditions of these agreements, other than the authorized price increases and date extensions, will be brought to the Board for approval.

These licenses and maintenance agreements are necessary to run the mission-critical systems for El Dorado County. IT has made efforts to negotiate ongoing discounts with our current vendors. The County Financial System, the Property Tax System (Assessor, Auditor/Controller, and Treasurer/Tax Collector), the Recorders' Index and document management system, and the Land Management Information Sys...

Click here for full text