Title
Information Technologies (IT) Department recommending the Board consider the following:
1) Authorize the continuation of the following perpetual hardware maintenance and software license/support agreements:
a) Avaya, Inc. (Agreement 1012) for telecom infrastructure maintenance in the estimated amount of $160,000;
b) ESRI (Agreement 1033) for Software Maintenance for GIS system in the estimated amount of $70,000;
c) Granicus, Inc. (Agreement 529) for Legistar Hosted Agenda Workflow System in the estimated amount of $38,000;
d) Granicus, Inc. (Agreement 3091) for automated email subscription services in the estimated amount of $27,000;
e) J2 Cloud Services (Agreement 390) for eFax services in the estimated amount of $50,000;
f) Megabyte Systems, Inc. (Agreement 467) for services and support of property tax software in the estimated amount of $360,000;
g) Sacramento County OCIT (Agreement 1019) for access to the Criminal Justice Database in the estimated amount of $90,000;
h) SADA Systems (Agreement 456) for G-Suite for Business and Vault Licensing in the estimated amount of $250,000; and
i) Tyler Technologies, Inc (Agreement 968) for MUNIS ERP System support and update licensing in the estimated amount of $301,000;
2) Authorize the Director of IT, or Assistant Director of IT, to sign necessary documents to continue the agreements in accordance with the terms of each agreement; and
3) Authorize the Purchasing Agent to encumber funds for Fiscal Year 2022-23 and Fiscal Year 2023-24 hardware and software maintenance payments required for each perpetual agreement.
FUNDING: General Fund, with partial cost recovery in future years through the Cost Allocation Plan.
Body
DISCUSSION / BACKGROUND
The Board is being asked to authorize the continued utilization of all current perpetual hardware maintenance and software license agreements as outlined on the attached chart, dated October 2022, for on-going hardware maintenance and software support for the remainder of F...
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