Title
Information Technologies (IT) Department recommending the Board consider the following:
1) Authorize the continuation of the following perpetual hardware maintenance and software license/support agreements:
a) Avaya, Inc. (Agreement 1012) for telecom infrastructure maintenance in the estimated amount of $180,000;
b) ESRI (Agreement 1033) for Software Maintenance for GIS system in the estimated amount of $75,000.00;
c) Granicus, Inc. (Agreement 529) for Legistar Hosted Agenda Workflow System in the estimated amount of $40,000;
d) Granicus, Inc. (Agreement 3091) for automated email subscription services in the estimated amount of $30,000;
e) J2 Cloud Services/Consensus Cloud Solutions Inc (Agreement 390) for eFax services in the estimated amount of $45,000;
f) Megabyte Systems, Inc. (Agreement 467) for services and support of property tax software in the estimated amount of $380,000;
g) Sacramento County OCIT (Agreement 1019) for access to the Criminal Justice Database in the estimated amount of $110,000; and
h) Tyler Technologies, Inc (Agreement 968) for MUNIS ERP System support and update licensing in the amount of $334,000;
2) Authorize the Director of IT, or designee, to sign necessary documents to continue the agreements in accordance with the terms of each agreement;
3) Authorize the Purchasing Agent to execute any necessary administrative amendments relating to these perpetual agreements, that do not alter compensation, contingent upon approval by County Counsel and Risk Management; and
4) Authorize the Purchasing Agent to encumber funds for the remainder of Fiscal Year 2023-24 and Fiscal Year 2024-25 hardware and software maintenance payments required for each perpetual agreement.
FUNDING: General Fund, with partial cost recovery in future years through the Countywide Cost Allocation Plan.
Body
DISCUSSION / BACKGROUND
The Board is being asked to authorize the continued utilization of all current perpetual hardware maintenance and software licens...
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