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File #: 18-0543    Version: 1
Type: Agenda Item Status: Approved
File created: 3/29/2018 In control: Board of Supervisors
On agenda: 6/26/2018 Final action: 6/26/2018
Title: Sheriff's Office recommending the Board approve and authorize the Chair to sign Amendment II to Agreement 437-S1211(FENIX 832) with TracNet Corporation for software maintenance related to the Jail and Records management system, to amend the scope of work to include a new service related to inmate trust accounts, and to correct an error in the contract compensation, increasing the total amount of the contract by $69,520 for a total not to exceed amount of $1,345,957 for the ten-year period. FUNDING: General Fund.
Attachments: 1. A - Amendment II 437-S1211 06-26-18, 2. B - Cost Breakdown 437-S1211 06-26-18, 3. C - Amendment I 437-S1211 06-26-18, 4. D - Agreement 437-S1211 06-26-18, 5. Executed Agreement
Related files: 12-0545, 20-1206
Title
Sheriff's Office recommending the Board approve and authorize the Chair to sign Amendment II to Agreement 437-S1211(FENIX 832) with TracNet Corporation for software maintenance related to the Jail and Records management system, to amend the scope of work to include a new service related to inmate trust accounts, and to correct an error in the contract compensation, increasing the total amount of the contract by $69,520 for a total not to exceed amount of $1,345,957 for the ten-year period.

FUNDING: General Fund.
Body
DEPARTMENT RECOMMENDATION
Sheriff's Office recommending the Board approve and authorize the Chair to sign Amendment II to Agreement 437-S1211(FENIX #832) with TracNet Corporation for software maintenance related to the Jail and Records managemet system, to amend the scope of work to include a new service related to inmate trust accounts, and to correct an error in the contract compensation, increasing the total amount of the contract by $69,520 for a total not to exceed amount of $1,345,957 for the ten-year period.


DISCUSSION / BACKGROUND
The Sheriff’s Office has been using TracNet since 1996 for ongoing hardware and software maintenance of the Sheriff's Office Records Management System.

This Amendment will amend the scope to include an updated interface to the Jail’s KEEFE commissary system. Every 15 minutes the interface will push real time inmate information to KEEFE’s servers allowing KEEFE to keep the Inmate Trust Accounts current.

This Amendment II also corrects the Not To Exceed amount that was used in Amendment I which was approved by the Board on June 20, 2017. The Amendment I Not to Exceed amount was $1,276,438, it should have been entered as $1,345,958 as reflected in Exhibit A. Amendment II corrects the Not to Exceed amount and matches the amounts due through the term of the contract.

There is no cost for the new service added to the scope.

The services that are provided in this contract are a necessity to the ...

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