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File #: 18-0911    Version: 1
Type: Agenda Item Status: Approved
File created: 5/29/2018 In control: Board of Supervisors
On agenda: 7/17/2018 Final action: 7/17/2018
Title: Community Development Services, Administration and Finance Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 3104 with EPIC Aviation, LLC, for aviation fuel and support services for the Placerville and Georgetown Airports, effective upon final execution by both parties for a stated period of five years, starting July 20, 2018, and terminating on July 19, 2023, with a not-to-exceed amount of $3,500,000, inclusive of all costs and expenses. FUNDING: Airport Enterprise Funds - Fee Revenue for Placerville and Georgetown Airports.
Attachments: 1. A - DRAFT Contract Routing Sheet 7-17-18, 2. B - DRAFT EPIC Aviation Agreement 3104 7-17-18, 3. C - EPIC Aviation First Amendment 539-O1311 7-17-18, 4. D - EPIC Aviation Agreement 539-O1311 7-17-18, 5. E - Final Contract Routing Sheet 7-17-18, 6. F - Final Contract (Unsigned) 7-17-18, 7. Executed Agreement 3104
Related files: 13-0638, 18-0224, 18-0862
Title
Community Development Services, Administration and Finance Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 3104 with EPIC Aviation, LLC, for aviation fuel and support services for the Placerville and Georgetown Airports, effective upon final execution by both parties for a stated period of five years, starting July 20, 2018, and terminating on July 19, 2023, with a not-to-exceed amount of $3,500,000, inclusive of all costs and expenses.

FUNDING: Airport Enterprise Funds - Fee Revenue for Placerville and Georgetown Airports.
Body
DEPARTMENT RECOMMENDATION:
Community Development Services, Administration and Finance Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 3104 (Agreement 3104) with EPIC Aviation, LLC (EPIC Aviation), for aviation fuel and support services for the Placerville and Georgetown Airports, effective upon final execution by both parties for a stated period of five years, starting July 20, 2018, and terminating on July 19, 2023, with a not-to-exceed amount of $3,500,000, inclusive of all costs and expenses.

DISCUSSION / BACKGROUND
The County of El Dorado is the owner and operator of two public airports, one located at 3501 Airport Road in Placerville, the Placerville Airport, and the other at 6241 Aerodrome Way in Georgetown, the Georgetown Airport, with operations and maintenance of these two Airports administered by the County’s Community Development Services, Administration and Finance Division (CDS Administration). Included in this administrative oversight is the responsibility to secure aviation fuel for retail purchase at both Airports, along with a credit card program and point of sale system for accepting user payments on behalf of the County.

On May 7, 2013 (Item 5), the Board awarded Request for Proposals (RFP) 13-405-039 to EPIC Aviation, as the low qualified bidder, and authorized the Chair to sign an agreement for services for ...

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