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Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the Green Valley Road Slipout Repair Project, Contract PW 18-31216, CIP 78707 / 36102008, Contract 2776:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids.
FUNDING: Federal Highway Administration anticipated reimbursement (88.53%), California Disaster Assistance Act anticipated reimbursement (8.6%), Road Fund (2.87%). (Local, State, and Federal Funds)
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DISCUSSION / BACKGROUND
The Green Valley Road Slipout Repair Project (Project) is necessary for the Community Development Services, Department of Transportation (Transportation) to repair damage to Green Valley Road caused by the storms of 2017. The Project will repair a failed slope and section of the roadway that includes a tensioned slope stabilization system, including soil nails, anchored wire mesh, concrete edge beam, rock slope protection, culvert replacement, temporary signal system, and hot mix asphalt paving.
This Project is a twenty (20) working day Project and road work notifications will be posted one week in advance of the start of construction. Construction work will require the closure of the westbound lane for approximately three (3) weeks. Transportation will notify the public of this road construction and lane closures at least one week in advance via the County website, press release, and portable changeable message signs.
Due to federal funding, both California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance are required. A CEQA Notice of Exemption was filed on April 7, 2017. A California Department of Transportation (Caltrans) NEPA Categorical Exclusion Determination was issued on June 26, 2017. No environmental permits were required for the Project.
All required right of way has been acquired for the Project.
Transportation has not yet received federal funding authorization (E-76) for construction phase activities. Transportation will not advertise the Project until the E-76 is received.
The Contract Documents include all required federal provisions and incorporate the current Caltran’s Disadvantaged Business Enterprise (DBE) requirements. The DBE goal is 10%.
ALTERNATIVES
1) The Board could choose to not approve the Contract Documents. Transportation will make any changes requested by the Board and return at a later date.
2) The Board could choose to not authorize advertisement for construction bids. Transportation will make any changes requested by the Board and return at a later date.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have reviewed and approved the Plans and Contract Documents.
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve the item.
FINANCIAL IMPACT
The total estimated cost for the Project’s construction is $983,888, which includes construction items of work, construction management, inspection, materials testing, and contingencies.
There is no financial impact or change to Net County Cost associated with this item. The Board will not obligate the County with the current requested action. The obligation will result from the subsequent action of awarding the bid.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk will obtain the Chair's signature on the construction Plans for the Project.
2) The Clerk will forward the original signed Plan set to Transportation, Fairlane Engineering, attention Matt Smeltzer.
TRANSPORTATION FOLLOW UP ACTIONS
Transportation will advertise the Project for bid proposals and return to the Board with recommendations for award at a later date.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Community Development Services, Department of Transportation