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File #: 19-0018    Version: 1
Type: Agenda Item Status: Approved
File created: 12/27/2018 In control: Board of Supervisors
On agenda: 1/15/2019 Final action: 1/15/2019
Title: Chief Administrative Office, Facilities Division and the Sheriff's Office, recommending the Board approve the following: 1) Award Bid 19-425-027 for the purchase of Office Furniture for the new Public Safety Facility to the low qualified bidder, Miles Treaster Associates of Sacramento, CA; 2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $775,264 to MTA of Sacramento, CA for a one-time purchase following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase contract on an as-needed basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Public Safety Facility - USDA Loan (General Fund).
Attachments: 1. A - PSF - Office Furniture Eval Summary, 2. B - Bid Document 19-425-027 Public Safety Facility - Office Furniture
Related files: 14-0133, 18-0439
Title
Chief Administrative Office, Facilities Division and the Sheriff's Office, recommending the Board approve the following:
1) Award Bid 19-425-027 for the purchase of Office Furniture for the new Public Safety Facility to the low qualified bidder, Miles Treaster Associates of Sacramento, CA;
2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $775,264 to MTA of Sacramento, CA for a one-time purchase following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contract on an as-needed basis during the awarded period as long as funding is available within the requesting department's budget.

FUNDING: Public Safety Facility - USDA Loan (General Fund).
Body
DISCUSSION / BACKGROUND
At the request of the Facilities Division, the Procurement and Contracts Division issued an invitation to Bid for Office Furniture in the new Public Safety Facility. Thirty-nine (39) Bid Notification Letters were mailed, two (2) to local vendors. Ten (10) qualified responses were received, one from a local vendor.

A selection committee made up of representatives from Facilities, Procurement and Contracts, the Sheriff's department and our design criteria consultant, Arch Nexus, reviewed all responses. MTA provided the lowest overall bid based on the specifications that the selection committee determined best met the needs of the County. The bid allowed for vendors to propose alternate brands. The selection committee inspected samples of the proposed systems furniture and determined that the alternate brands that several vendors provided were not equal to the brands in the specifications of the bid documents with the exception of the systems furniture. Ultimately the bid was awarded to the vendor that provided pricing on the exact brands included in the specifications for Categories I, II, III, IV, VI, and VII with the alternate systems furniture of Global Evolve determined to meet the needs of the County at the lowest pr...

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