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File #: 14-0133    Version:
Type: Agenda Item Status: Approved
File created: 1/16/2014 In control: Board of Supervisors
On agenda: 7/18/2017 Final action: 7/18/2017
Title: Chief Administrative Office, Facilities Division, recommending the Board authorize the Purchasing Agent to sign Amendment IV to Agreement for Services 301-S1611 with Architectural Nexus, Inc., to increase compensation by $63,500, for an amended not to exceed of $1,008,649, to expand the scope of work for Phase Five Design Criteria Consultant Services and include contingency services on an as-needed basis. FUNDING: Accumulative Capital Outlay Fund & United States Department of Agriculture.
Attachments: 1. 16A - 301-S1611 AMD IV 7-18-17, 2. 16B - Approved Blue Route 301-S1611-AMD IV 7-18-17, 3. 15A - 513-S1711-Facilities 5-9-17, 4. 14A - And III to Agreement for Services No. 301-S1611 AMD III 4-25-17, 5. 14B - Amnd III Blue Route Approval 4-25-17, 6. 14C - 17-918-035 Request for Proposal - Construcion Mgmt Services 4-25-17, 7. 14D - Vanir Proposal- El Dorado County- 021017 4-25-17, 8. 13A - Amendment I to Agreement 383-S1610 DRAFT 2-14-17, 9. 13B - Agreement 383-S1610 2-14-17, 10. 12A - Amnd III 391-S1511 12-6-16, 11. 12B - Approved Blue Route - 391-S1511 AMD III 12-6-16, 12. 11A - 301-S1611 AMD II 9-13-16, 13. 11B - Approved Blue Route 301-S1611-AMD II 9-13-16, 14. 8A - Amnd I 301-S1611 DRAFT 6-14-16, 15. 7A - 391-S1511 Amnd II 6-7-16, 16. 7B - 391-S1511 Amnd I 6-7-16, 17. 7C - AGMT 391-S1511 6-7-16, 18. 6A - Public Safety Facility Final EIR with Draft Volumen I & II 3-8-16 (Large File Size), 19. 6B - Resolution 3-8-16, 20. 6C - Planning Commission Report 3-8-16, 21. 6D - EPA Concurrence 1989 ESA for 180 Industrial APN 329-240-51 3-8-16, 22. Executed Grant Deed, 23. Executed Resolution 043-2016, 24. Executed Certificate of Acceptance, 25. 5A - Agreement 301-S1611 12-15-15, 26. 5B - Public Safety Facility DCC RFP 12-15-15, 27. 5C - Public Safety Facility RFP Ranking 12-15-15, 28. 4A - DRAFT 391-S1511 AMD I 10-13-15, 29. Public Comment Rcvd 10-12-15 BOS 10-13-15, 30. 3A - AGMT 391-S1511 Blue Route Approval 2-24-15, 31. 3B - AGMT 391-S1511 2-24-15, 32. 2A - DRAFT PSA 178-O1511 9-9-14, 33. 2B - Contract Routing Sheet 9-9-14, 34. 2C - Purchase and Sale Agreement 9-9-14, 35. Executed Agreement 9-9-14 item 3.pdf, 36. A - Presentation 4-8-14
Related files: 18-0810, 16-0398, 13-1479, 18-0439, 18-0565, 18-1493, 18-1747, 19-0012, 18-1932, 19-0018, 19-0585, 19-1730, 20-0499
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
7/18/201716 Board of Supervisors ApprovedPass Action details Meeting details Not available
5/9/201715 Board of Supervisors ApprovedPass Action details Meeting details Not available
4/25/201714 Board of Supervisors ApprovedPass Action details Meeting details Not available
2/14/201713 Board of Supervisors ApprovedPass Action details Meeting details Video Video
12/6/201612 Board of Supervisors ApprovedPass Action details Meeting details Not available
9/13/201611 Board of Supervisors ApprovedPass Action details Meeting details Video Video
8/30/201610 Board of Supervisors ContinuedPass Action details Meeting details Not available
8/16/20169 Board of Supervisors ContinuedPass Action details Meeting details Not available
6/14/20168 Board of Supervisors ApprovedPass Action details Meeting details Not available
6/7/20167 Board of Supervisors ApprovedPass Action details Meeting details Not available
3/8/20166 Board of Supervisors ApprovedPass Action details Meeting details Video Video
12/15/20155 Board of Supervisors ApprovedPass Action details Meeting details Video Video
10/13/20154 Board of Supervisors ApprovedPass Action details Meeting details Not available
2/24/20153 Board of Supervisors ApprovedPass Action details Meeting details Not available
9/9/20142 Board of Supervisors ApprovedPass Action details Meeting details Video Video
4/8/20141 Board of Supervisors ApprovedPass Action details Meeting details Video Video
Title
Chief Administrative Office, Facilities Division, recommending the Board authorize the Purchasing Agent to sign Amendment IV to Agreement for Services 301-S1611 with Architectural Nexus, Inc., to increase compensation by $63,500, for an amended not to exceed of $1,008,649, to expand the scope of work for Phase Five Design Criteria Consultant Services and include contingency services on an as-needed basis.

FUNDING: Accumulative Capital Outlay Fund & United States Department of Agriculture.
Body
DEPARTMENT RECOMMENDATION
Chief Administrative Office, Facilities Division, recommending the Board authorize the Purchasing Agent to sign Amendment IV to Agreement for Services 301-S1611 with Architectural Nexus, Inc., to increase compensation by $63,500, for an amended not to exceed of $1,008,649, to expand the scope of work for Phase Five Design Criteria Consultant Services and include contingency services on an as-needed basis.

DISCUSSION / BACKGROUND
The Division issued a Request for Proposals (RFP) in September 2015, for Design Criteria Services as related to the future Public Safety Center, and on December 15, 2015, the Board awarded Contract for Services No. 301-S1611 to Architectural Nexus, Inc. This covered Phases One through Three of the Design Criteria, including project initiation, assessment validation & program compliance, and conceptual/schematic design.

On June 14, 2016, the Board approved Amendment I to provide additional services to meet the requirements of the USDA concerning our application for project funding. This Amendment increased compensation by $25,000 and provided the County with the required Preliminary Architectural Report (PAR) which was submitted to the United States Department of Agriculture (USDA) and provided them with the details to clearly define the project.

On July 11, 2016, the Board directed staff to move forward with the Design-Build construction project delivery method, and on September 13, 2016 the Division brou...

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