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File #: 19-0202    Version: 1
Type: Agenda Item Status: Approved
File created: 1/31/2019 In control: Board of Supervisors
On agenda: 3/5/2019 Final action: 3/5/2019
Title: Chief Administrative Office, Parks Division, recommending the Board: 1) Authorize Department of Transportation to move forward with obtaining a time extension from Federal Emergency Management Agency on the ELEL56 Streambank Restoration project at Henningsen Lotus Park; and 2) Conceptually approve the use of $23,125 for the County match and $15,000 for the administrative costs of the project from the Henningsen Lotus Park Trust Fund. (Est Time: 5 Min.) FUNDING: Local and state discretionary funding initially (100%), with Department of Transportation and Parks Division staff working with the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services to obtain reimbursement (Local, State, and Federal).
Attachments: 1. A - HLP new CIP 1-11-19
Related files: 19-0998, 20-0598, 21-0496, 20-1132
Title
Chief Administrative Office, Parks Division, recommending the Board:
1) Authorize Department of Transportation to move forward with obtaining a time extension from Federal Emergency Management Agency on the ELEL56 Streambank Restoration project at Henningsen Lotus Park; and
2) Conceptually approve the use of $23,125 for the County match and $15,000 for the administrative costs of the project from the Henningsen Lotus Park Trust Fund. (Est Time: 5 Min.)

FUNDING: Local and state discretionary funding initially (100%), with Department of Transportation and Parks Division staff working with the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services to obtain reimbursement (Local, State, and Federal).
Body
DISCUSSION / BACKGROUND
The Henningsen Lotus Park Conceptual Plan was adopted on December 13, 2016 (Legistar #16-1219). The Plan identified riverbank stabilization and restoration as a Tier I priority. In January 2017, the park flooded resulting in damage to the riverbank adjacent to Henningsen Lotus Park.

The Department of Transportation (DOT) has extensive experience working on FEMA projects, and entered into discussion with Cal OES on the Parks Division’s behalf in January 2019. Cal OES extended the Notification of Obligation and payment expiration date to March 31, 2019, however, another time extension will be needed to complete this project. Funding for the County match, estimated at $23,125, as well as $15,000 for DOT staff time is needed to complete the project.

Estimated funding to be approved:
Obligated $277,711 FEMA
DOT Estimate $370,000 Requesting additional funds from FEMA
County Match Estimate $23,125 HLP Trust Fund
DOT Administrative $15,000 HLP Trust Fund

As DOT will need to request another time extension from FEMA and no FEMA funding has been approved as of this date, no budget transfer is being submitted at this time. DOT will not begin any billable work without FEMA and Cal OES written auth...

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