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File #: 19-0361    Version: 1
Type: Agenda Item Status: Approved
File created: 2/28/2019 In control: Board of Supervisors
On agenda: 6/11/2019 Final action: 6/11/2019
Title: Chief Administrative Office, Facilities Division, recommending the Board authorize the Purchasing Agent to sign Amendment II to Agreement for Services 159-S1810 with Vanir Construction Management, Inc. to increase compensation by $150,000 for an amended not to exceed of $290,000, extend the term two (2) years for a revised expiration of September 26, 2021, and update language in the compensation section to include reference to a rate schedule for continued support services related to construction and real property management. FUNDING: Accumulative Capital Outlay Fund.
Attachments: 1. A - Blue Route Approval & 159-S1810 Amnd II
Related files: 18-0750, 17-0962

Title

Chief Administrative Office, Facilities Division, recommending the Board authorize the Purchasing Agent to sign Amendment II to Agreement for Services 159-S1810 with Vanir Construction Management, Inc. to increase compensation by $150,000 for an amended not to exceed of $290,000, extend the term two (2) years for a revised expiration of September 26, 2021, and update language in the compensation section to include reference to a rate schedule for continued support services related to construction and real property management.

 

FUNDING:  Accumulative Capital Outlay Fund.

Body

DISCUSSION / BACKGROUND

Vanir was selected from a Request for Qualifications process and on September 19, 2017, the Board authorized the Purchasing Agent to execute Agreement for Services No. 159-S1810 with Vanir Construction Management to provide construction and real property management services on an on-call basis.

 

On June 12, 2018 the Board authorized the Purchasing Agent to execute Amendment I that added an additional $50,000 for an amended not -to-exceed of $140,000 to provide continued services related to the proposed Placerville Jail expansion, new Placerville Juvenile Hall, renovation of the facilities on Spring Street as well as the El Dorado Center in South Lake Tahoe.

 

Additional services are expected to be needed related to existing Board of State and Community Corrections (BSCC) projects as well as services needed to assist the Division with projects located at County facilities located on Spring Street in Placerville.  The agreement has approximately $57,000 remaining of which has been committed to BSCC projects.  Further services needed concerning locations on Spring Street include a comprehensive assessment involving the development of base architectural and engineering sheets, detailed onsite analysis of all building system and drainage systems and submittal of a rehabilitation work plan.

The proposed Amendment would increase compensation by $150,000 for an amended not to exceed of $290,000, extend the term two (2) years for a revised expiration of September 26, 2021, and update language in the compensation section to include reference to a rate schedule for continued support services related to construction and real property management.  The vendor is not increasing rates in 2019, but 2020 rates do include a 5% increase.

 

ALTERNATIVES

The Board could choose not to approve this contract amendment and the Division would experience a decrease in support services that could jeopardize project timelines.

 

PRIOR BOARD ACTION

June 12, 2018; Legistar File no. 18-0750; Item No. 4

September 19, 2017; Legistar File No. 17-0962; Item No. 27

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

NA

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.

FINANCIAL IMPACT

Funding is included in the FY 2018-19 Accumulative Capital Outlay workplan as well as the submitted FY 2019-2020 Accumulative Capital Outlay workplan.  There is no change in budgeted Net County Cost.

CLERK OF THE BOARD FOLLOW UP ACTIONS

NA

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Russ Fackrell

Facilities Division Manager