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File #: 19-1503    Version: 1
Type: Agenda Item Status: Approved
File created: 10/3/2019 In control: Board of Supervisors
On agenda: 11/5/2019 Final action: 11/5/2019
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Truesdell Corporation of California for the Safety Countermeasures at Various Locations Project, 49320/36201034, Contract 3630; 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period; and 3) Approve and authorize the Chair to sign a Budget Transfer in the amount of $375,000, increasing appropriations and related revenues for Fiscal Year 2019-20 to re-budget expenditures that did not occur during FY 2018-19. (4/5 vote required) FUNDING: Highway Safety Improvement Program Funds (100%). (Federal Funds)
Attachments: 1. A - Notice of Acceptance, 2. B - Budget Transfer, 3. Recorded Notice of Acceptance, 4. Executed Budget Transfer
Related files: 19-0323, 18-1843
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Truesdell Corporation of California for the Safety Countermeasures at Various Locations Project, 49320/36201034, Contract 3630;
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period; and
3) Approve and authorize the Chair to sign a Budget Transfer in the amount of $375,000, increasing appropriations and related revenues for Fiscal Year 2019-20 to re-budget expenditures that did not occur during FY 2018-19. (4/5 vote required)

FUNDING: Highway Safety Improvement Program Funds (100%). (Federal Funds)
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on April 2, 2019, (Item 32) and the roadways were opened to motorists on August 2, 2019. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 1,118,118.00
Contract Item Cost $ 1,135,133.49
Contract Change Order Cost $ 96,160.00
Total Direct Construction Cost $ 1,231,293.49
Direct Construction Budget $ 1,285,835.70

Major Contract Change Orders on the Project dealt with traffic control, night work and additional striping.

The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.

ALTERNATIVES
The Board could choose not to approve the N...

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