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File #: 20-0215    Version: 1
Type: Agenda Item Status: Approved
File created: 2/4/2020 In control: Board of Supervisors
On agenda: 3/10/2020 Final action: 3/10/2020
Title: Chief Administrative Office, Parks Division, recommending the Board consider the following: 1) Make findings in accordance with County Ordinance Section 3.13.030 Contracting Out, that the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff to provide helicopter services on the Rubicon Trail for maintenance specific activities; 2) Approve and authorize the Chair to sign Agreement for Services 4698 with Siller Helicopters, Inc. to provide helicopter services, materials, equipment, pilots, and ground crew to conduct maintenance activities and rock drops on the Rubicon Trail. This agreement is for a nine (9) month term beginning upon final execution of the contract, for a total not to exceed amount of $400,000; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4698, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent u...
Attachments: 1. A - Agmt 4698 Blue Route, 2. B - Siller Agmt 4698, 3. Executed Helicopter Sercices Contract
Related files: 20-0019, 15-1342, 17-1111, 20-0920, 22-0304
Title
Chief Administrative Office, Parks Division, recommending the Board consider the following:
1) Make findings in accordance with County Ordinance Section 3.13.030 Contracting Out, that the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff to provide helicopter services on the Rubicon Trail for maintenance specific activities;
2) Approve and authorize the Chair to sign Agreement for Services 4698 with Siller Helicopters, Inc. to provide helicopter services, materials, equipment, pilots, and ground crew to conduct maintenance activities and rock drops on the Rubicon Trail. This agreement is for a nine (9) month term beginning upon final execution of the contract, for a total not to exceed amount of $400,000; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4698, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.

FUNDING: California State Parks Off-Highway Vehicle Division Grant Funds.
Body
DISCUSSION / BACKGROUND
Each year, the County Parks Division completes an assessment of the Rubicon Trail to determine which routine maintenance projects will be performed during the next peak season (usually May-October). Last year, several areas were identified that require large amounts of rock to be transported to different areas of the trail. Due to the remote location of the trail, the rugged terrain, and the large quantities of the material needed to complete the maintenance, the services of a helicopter outfitted with equipment to move the material is necessary. Staff has determined that it is most cost-effective and efficient to contract for helicopter services to transport the materials to the locations where rock is needed. The County has contracted out this service in the past.

The Parks Division applied for and received a grant t...

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